UPEI fiscal year ends on April 30, 2026.

Preparation for Fiscal Year End

Procurement Services request that all departments review their outstanding purchase order list to see if there are any purchase orders that should be cancelled. Your purchase order listing can be found in the myUPEISelf-Service Menu under "Financial Management" and the “Receive Goods and Services” selection.

If any line items have been backordered for some time, it is recommended that you confirm with the supplier that the goods are still on their records as being back ordered. 

To cancel a purchase order, please email procurement@upei.ca with the PO number and vendor name.

If you are in possession of vendor invoices, please forward these to invoices@upei.ca as soon as possible. For questions or concerns you may have regarding billing and invoicing, contact apadmin@upei.ca. 

Requisitions and Purchase Orders

The last day to create a requisition or purchase order for the 2025-26 fiscal year will be Friday, April 17, 2026, at noon with guaranteed delivery date on or before April 30, 2026. 

For requisitions and purchase orders created after April 17, 2026, please change the requisition date to May 1, 2026. For these requisitions, the goods and services must be delivered or performed on or after May 1, 2026.

Receiving Goods and Services Cut-Off: April 30, 2026

For the expense to be recorded in the 2025-26 fiscal year, goods and services must be received by April 30, 2026. Only the goods that have been physically received on campus or performed services should be accepted against the purchase order at this time. 

Please note that you cannot backdate receiving items in myUPEI. Please reach out to procurement@upei.ca for assistance accepting backdated goods or services for 2025-26. Additionally, the vendor invoice must be dated on or before April 30, 2026.

Any goods received or services performed after April 30, 2026 will be recorded against your new fiscal year budget (2026-27).