Upcoming Information Sessions: Reducing Administrative Burden for Low-Value, Low-Risk Fee for Service Agreements

Posting Date(s)

Upcoming Information Sessions: Reducing Administrative Burden for Low-Value, Low-Risk Fee-for-Service Agreements 

You spoke. We listened! 
As part of our ongoing effort to live UPEI’s core value related to the Pursuit of Excellence, UPEI’s Contracts and Insurance and Procurement teams—along with a cross-functional process improvement group including representation from administrative staff, Privacy, ITSS, and the Office VPAF—have worked collaboratively to reduce administrative burden related to UPEI’s Low-Value, Low-Risk Fee-for-Service (FFS) agreements. 

Did you know? 

  • In 2025, UPEI processed 195 FFS agreements.

  • These agreements are currently subject to 28 touch points across seven UPEI departments and consume, on average, four hours of employee time each. That’s 780 employee hours per year!

  • These agreements average 26 days to process from start to completion.

  • Most interestingly, 79% of the FFS agreements are valued at less than $50,000. Many of these FFS engagements pose minimal risk but require significant administrative effort. 

What’s new? 

  • Effective February 9, 2026, UPEI’s Procurement and Contracts & Insurance teams are proposing to eliminate FFS agreements for engagements valued at $50,000 or less, provided they meet "low risk" criteria. 

  • The new Low-Value, Low-Risk process reduces administrative steps from 28 to 7--a 75% reduction--while maintaining key safeguards, including insurance. 

  • This streamlined process will result in a significant reduction in paperwork and annual hours spent on FFS engagements each year, as well as shortening the time to complete while reducing potential frustration for UPEI staff and external vendors. 

What do you need to know? 

  • The Contracts and Insurance Office invites all members of the campus community to attend upcoming information sessions regarding the new Low-Value, Low-Risk FFS process.  

  • These pre-launch sessions are intended to help departments prepare and ask questions ahead of implementation.  

  • Sessions will include overviews of the Contracts and Insurance Office; FFS agreements; and the new Low-Value, Low-Risk FFS process, and offer an opportunity for Q&A  

Session details:  

Questions:  If you have questions or require additional information, please contact the Contracts & Insurance Office at contracts@upei.ca