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ADS Level 5 - Administrative Assistant - Cleantech Initiative - Faculty of Graduate Studies

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Faculty of Graduate Studies
ADS Level 5 - Administrative Assistant - Cleantech Initiative
Full-Time Term Position
Hours of Work:
37.5 hours per week

$55,265 to $57,551 per annum, as per CUPE 1870 (Grant Funded)


As soon as possible to March 31, 2024 (Term may be reduced or extended depending on performance, available funding, and departmental requirements)

UPEI is currently working with Holland College to develop new academic programming to support the Province’s objectives to create a cleantech sector cluster in PEI and to achieve net zero GHG emissions by 2040. As part of this work, UPEI has created an interdisciplinary Cleantech Curriculum Working Group which is responsible for its curriculum development. This position provides administrative support to Working Group. This position reports to the Dean of Graduate Studies but works under the direction of the Chair of the Cleantech Curriculum Working Group.


  • Support the work of the Cleantech Curriculum Working Group and its Chair
  • Provide logistics/planning support for the Working Group and its Chair, including scheduling meetings, booking rooms, setting up Zoom meetings, etc.
  • Support Chair to establish meeting agendas
  • Record/coordinate meeting minutes
  • Control all documents
  • Advise Chair and Working Group on curriculum development and internal UPEI approval processes (FGS/Registrar/APCC/Senate)
  • Prepare all required forms for curriculum review and approval
  • Liaise with Director Strategic Planning regarding MPHEC submission/review processes
  • Liaise with Registrar's Office, Robertson Library and other units that support curriculum development, approval, and program delivery
  • Support the Chair to coordinate the work of various relevant faculties/units involved in the project
  • Support the Chair to coordinate curriculum development work with Holland College 


  • An appropriate post-secondary program in office administration with at least two (2) years related work experience and/or a combination of education and related work experience
  • A familiarity with curriculum development, review, and approval processes in a university setting
  • A familiarity with university processes and the roles of the various units on campus
  • Strong organizational and time management skills
  • Strong understanding and skills in document management and control
  • Attention to detail and accuracy
  • Excellent professional, interpersonal, collaborative, and communication (both oral and written) skills
  • An ability to work independently and as a member of a team, exercising a high degree of judgment, professionalism, and confidentiality
  • Strong computer skills in software packages including Excel, Word, PowerPoint, Zoom, etc.
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer,

Only those applicants who are invited to an interview will be acknowledged.

For current UPEI employees who wish to apply for this position, click here, requires UPEI login.

For all others who wish to apply for this position, click here.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.