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ADS Level 5 - Administrative Assistant - Financial Services

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Financial Services
ADS Level 5 - Administrative Assistant
Full-Time Term Position
Hours of Work:
33.75 hours per week

$47,039 to $51,795 per annum, as per CUPE 1870


As soon as possible to December 31, 2022 (Term may be reduced or extended depending on performance, available funding, and departmental requirements)

The Financial Services Office is looking for an energetic and motivated individual to join their team. Reporting to the Assistant Manager, Research & External Receivables, the ideal candidate needs to be confident, friendly, detail oriented, enjoy working in a fast-paced environment, and have strong organizational skills.


  • Providing customer service either at the counter, on the telephone or by email to students, faculty, staff, and general public
  • Managing many daily inquiries (internal and external) that are received in the Financial Services Office and directing individuals to the proper area of the University to address their questions
  • Managing the schedules of the office management team and setting up meetings – including assessing priorities when requests for meetings are received
  • Providing procedural advice and basic steps to UPEI staff regarding the UPEI invoicing and receipting process
  • Processing and receipting University revenue for all non-student accounts receivables, balancing cash sheets, and preparing deposits
  • Gathering/compiling audit support documentation as required 
  • Preparing journal, and other accounting related entries
  • Opening and distributing mail
  • Providing general administrative support to the Financial Services Office
  • Other duties as required


  • Grade 12 graduation and successful completion of a 2-year post-secondary program from a recognized educational institution in a related business, accounting, or office studies program
  • One-year related experience; an equivalent combination of training and experience will be considered
  • Comprehensive knowledge and skills in word processing, electronic information systems, spreadsheet, and database applications
  • Accuracy; attention to detail
  • Experience with processing payments and cash handling
  • Effective communication skills (orally and in writing)
  • Excellent interpersonal skills and customer service skills
  • Knowledge of UPEI and its operations would be an asset
Application Instructions:

Please submit electronically a cover letter, quoting the requisition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities.

Only those applicants who are invited to an interview will be acknowledged.

For current UPEI employees who wish to apply for this position, click here, requires UPEI login

For all others who wish to apply for this position, click here.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.