ADS Level 7 - Academic Records Clerk - Registrar's Office - Student Experience Hub
$58,725 to $64,558 per annum as per CUPE 1870
The Registrar's Office requires an Administrative Professional for the maintenance of Academic Records and oversight of the degree audit and graduation process. The incumbent must be knowledgeable about the academic regulations, graduation requirements and provide guidance for students, faculty and staff as required. The incumbent will play a key role in the Registrar’s Office and join a team whose goal it is to support and contribute to student success.
RESPONSIBILITIES:
- Regularly update degree requirements approved by Senate
- Responsible for the Apply to Graduate process and the advising of potential graduates
- Each semester, the successful applicant, utilizing and managing the degree audit module, will prepare the list of graduating students
- Monitor the grade submission process each semester/session. Ensure that all grades are submitted by the deadline, students' records, students' academic standing, Dean’s Honours and year standing are updated
- Develop and maintain self-service degree audit and student facing advising tools, including My Progress and Sample Course Plans
- Maintain accuracy of student records, including comprehensive demographics, citizenship and immigration information (for reporting accuracy)
- Responsible for Colleague communications for records related processes (DOC, DPAR, PCEX), such as application to graduation confirmations, academic standing letters
- Contribute to the creation and optimization of processes, workflows and business rules
- Support Convocation ceremonies
QUALIFICATIONS:
- Completion of a post-secondary program in a related office program. Preference will be given to applicants with an undergraduate degree
- Five (5) years of relevant administrative experience in a university setting or an equivalent combination of education and experience will be considered
- Applicants must have a thorough knowledge of academic policies, regulations and degree requirements and be able to communicate in a professional, consistent and clear manner to assist those seeking advice and direction; attention to detail is critical
- Applicants must have strong analytical skills, computer skills, attention to detail and documented problem solving/decision making skills
- The most suitable candidate will be team-oriented and have experience in providing superior service to students, faculty and staff, have demonstrated leadership and organizational skills, and have displayed a high degree of judgement and confidentiality
- Previous experience with the Colleague student information system considered an asset
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.
In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.
Only those applicants who are invited to an interview will be acknowledged.
