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ADS Level 4 - Administrative Assistant - Office of Recruitment - Student Experience Hub

Competition Number:
54E21
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Office of Recruitment - Student Experience Hub
Position:
ADS Level 4 - Administrative Assistant
Contract:
Full-Time Term Position
Hours of Work:
33.75 hours per week
Salary:

$40,855 to $44,925 per annum, prorated to term as per CUPE 1870

Term:

As soon as possible until April 30, 2022 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Office of Recruitment is seeking applications from qualified individuals to provide administrative support to the Recruitment and Admissions unit. Reporting to the Director, the incumbent will assist with verifying and processing application documents and process registration verification requests for all international students. Preference will be given to applicants who have had experience using UPEI’s student information system, Colleague and Recruit. Responding to inquiries and questions from prospective students is another area of duties for the hired employee. In addition, this position is an integral part of the international team processing student applications, documentation, deferrals, and admissions updates.

RESPONSIBILITIES:

  • Providing students’ proof of enrollment documents and other verification documents for international students
  • Processing UPEI applications, including data entry, decision processing, communication, etc., using Colleague and Recruit
  • Providing assistance to international students to facilitate their pre-departure tasks and to help students with the travel requests 
  • Verifying application documents for accuracy and follow up on incomplete documentation
  • Uploading documents into the student information system, and maintaining electronic storage of documents
  • Communication with prospective students, parents, and counselors
  • Providing support to colleagues in the International Student Office on student documentation and verification and assist with inquiry emails accounts (INTE and APPLY accounts). 
  • Providing support to the recruitment staff, such as travel logistics, shipping and receiving of documents, filing of financial documents 
  • Other duties as required

QUALIFICATIONS:

  • Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus relevant work experience, preferably in a University environment
  • An undergraduate degree would be considered an asset
  • Ability to establish priorities, multi-task and work under pressure to deliver timely and exceptional service
  • Ability to work in a team environment, as well as independently with minimal supervision
  • Attention to detail with system knowledge. Experience in the use of UPEI Information systems: Colleague and Recruit, and UIS would be an asset
  • Adherence to confidentiality requirements
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.