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Activity Coordinator - Explore Program - Experiential Education and English Language Centre - Student Experience Hub

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Experiential Education and English Language Centre
Activity Coordinator
Full-Time Term Position
Hours of Work:
This is a full-time, live-in position (during the program) with evening and weekend work required

Salary will be commensurate with experience and qualifications. Room and board is provided in addition to the salary as taxable benefits.  Room: May 9 to August 5, 2022.  Board: Three meals per day at the Dining Hall during the actual program dates, (seven days per week, May 23 to June 24; July 4 to August 5) as a taxable benefit


May 9 to August 5, 2022

The UPEI English Language Centre will offer two Explore Language programs in 2022 for Canadian and International students; a spring program for those 19 years of age and older and a summer program for those 16-17 years of age.  Participants have formal EAL lessons during weekday mornings and organized socio-cultural activities during weekday evenings and weekends. The Activity Coordinator will assist the Program Manager with administrative duties before the program. The Activity Coordinator is responsible for overseeing the activity assistant staff and the organization and implementation of the socio-cultural activities. The Activity Coordinator must be available to work evenings and weekends as this is a live-in position. 

*Please note that the program is currently planned to be held entirely in-person.  However, should the CPHO and the university implement new measures and restrictions due to an increase in COVID-19 cases, the program would switch to an online format.  Staff would be expected to work from the campus in Charlottetown.


The Activity Coordinator reports directly to the Explore Program Manager and is responsible for:

  • Communicating and enforcing the rules and regulations of the Explore Program for the students
  • Supervision of the Activity Assistants
  • Delegation of tasks for the Activity Assistants
  • Resolution of workplace conflicts, conducting daily staff meetings and being a liaison between the Activity Assistants and the Program Manager
  • Organizing socio-cultural activities with the assistance of the activity assistant staff
  • Organizing and scheduling weekday afternoon workshops
  • Coordination of transportation for off-campus excursions
  • Maintaining the socio-cultural activities budget, which includes daily expenditures and program revenue
  • Maintaining a spreadsheet for tracking daily expenditures
  • Soliciting support from local businesses and organizations
  • Assisting with staff training
  • Other duties as assigned by the Program Manager


  • Experience with supervising other individuals
  • Administrative experience; including knowledge of managing budgets
  • Strong interpersonal and communication skills
  • Leadership experience within a residential setting
  • Proficiency in spoken French
  • Experience organizing and planning socio-cultural activities
  • Experience with conducting activities online for a group of students and using online platforms such as zoom
  • Current First Aid and CPR certification
  • Current criminal record check (must include vulnerable sector)

Additional Preferred Qualifications:

  • College diploma or Bachelor’s degree in a related field such as Education, Social Work or Arts
  • Experience learning a second language
  • Conversational French
  • Experience working in a cross-cultural setting
  • Mental Health First Aid training
  • Previous experience with Explore Programs


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI will require all students, staff, and faculty to comply with the Covid 19 attestation and vaccination requirements as set out under the UPEI Covid 19 Mandatory Vaccination Policy.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. 

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.