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Payroll Clerk (2 Positions) - Human Resources Department

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Human Resources Department
Payroll Clerk
Full-Time Permanent Position (2 Positions)
Hours of Work:
37.5 hours per week

Commensurate with qualifications and experience

The Department of Human Resources is seeking energetic and experienced Payroll specialists to join our fast paced, service-oriented team. UPEI has recently completed the implementation of a new HRIS and Payroll system and the ideal candidates will be integral members with processing our bi-weekly payroll in the Ellucian Colleague System.


Working in cooperation with the HR and Payroll staff members, the Payroll Clerks will:

  • Coordinate and perform all activities relating to the processing of the organization’s current and arrears bi-weekly payrolls
  • Interpret and apply provisions of collective agreements and terms of employment
  • Verify and enter bi-weekly related payroll changes in two distinct payrolls
  • Enter and update position, employee, and timesheet information for hourly and student employees
  • Audit timesheets, reports and hours entered through the web time entry system, identifying errors to ensure adherence to collective agreements and policies
  • Perform payroll processing activities including the production/distribution of pay advice, processing of government, pension, benefit, and union remittances
  • Prepare journal entries and accounts payable vouchers for pay related transactions
  • Prepare and distribute relevant reports as required
  •  Assist with implementation of annual premium rate changes
  •  Assist with audit/balancing of payroll accounts quarterly and at year-end
  •  Maintain accurate files in accordance with payroll best practice and legislation
  • Prepare Records of Employment and confirmation letters of employment
  • Complete monthly Statistics Canada payroll surveys
  • Assist with T4 and T4A preparation, reconciliation, and distribution
  • Serve as primary contact for all general payroll inquiries/ information requests


  • Minimum two-year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
  • Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
  • Demonstrated experience and strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
  • Excellent computer skills including proficiency in computerized HRIS/Payroll systems, spreadsheets, and database software. Experience with the Ellucian Colleague System would be an asset
  • Effective communication and interpersonal skills with a customer service focus
  • Strong time management skills with an ability to multi-task to meet multiple timelines/deadlines
  • Demonstrated experience working with various collective agreement provisions, benefit plan provisions and CRA regulations


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI will require all students, staff, and faculty to comply with the Covid 19 attestation and vaccination requirements as set out under the UPEI Covid 19 Mandatory Vaccination Policy.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. 

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.