Grad Week Student Coordinator - UPEI Student Union - Registrar's Office

Competition Number:
Position Type:
Student Position
Closing Date:
Date of Posting:
UPEI Student Union - Registrar's Office
Grad Week Student Coordinator
Hours of Work:
10 hours per week (April 3 - May 4 and May 14 - 18, 2018)  37.5 hours per week (May 7 - 11, 2018)                                                                                                                                                    

April 3 - May 20, 2018 (Hours flexible including days, evenings, and weekends)

The Grad Week Coordinator is a unique opportunity for a current UPEI student. The successful applicant will be mentored in communications, event planning, leadership and other critical skills in order to successfully organize and run Grad Week for over 900 graduating UPEI students. We are looking for someone who has the energy, natural leadership skills and the organizational skills necessary to sustain 5 weeks of planning and one very busy Grad Week and one week of follow-up. No previous experience or knowledge of Grad Week required.


The successful candidate will:

  • Work with the Grad Week Executive to develop and deliver Grad Week events for spring 2018
  • Facilitate community and business partnerships for Grad Week
  • Recruit and lead a team of student volunteers to deliver the Grad Week
  • Utilize various modes of communication, including Facebook and Twitter to communicate with students and respond to questions and requests
  • Maintain statistical data for various aspects of Grad Week activities and events
  • Develop and maintain a Grad Week budget
  • Order materials for Grad Packs
  • Keep a record of and develop a guide for the events and activities that were hosted
  • Complete a post Grad Week report
  • Other related and administrative duties as required


The following qualifications are required

  • Minimum of 2nd year standing; must be returning to UPEI in the fall
  • Excellent oral and written communication skills
  • Experience in a leadership role
  • Be a self-starter with the ability to work with minimal supervision
  • Familiarity with computers and social media platforms
  • Knowledgeable of UPEI programs, services, and facilities
  • Ability to work flexible hours including evenings and weekends
  • Hold a valid driver’s license

Priority will be given to University of Prince Edward Island students in accordance with Recruitment, Selection, Hiring and Employment Policies and the Procedures manual.

Application Instructions:

Please submit electronically a cover letter quoting the competition number, a resume and reference list to be received no later than the closing date, via the link posted on the UPEI Human Resources website ( Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, or fax it to (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified student candidates are encouraged to apply; however, Canadian citizens, permanent residents and full-time international students with a valid study permit will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.