ADS Level 5 - Administrative Assistant - Graduate Studies and Research - Atlantic Veterinary College

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Graduate Studies and Research - Atlantic Veterinary College
ADS Level 5 - Administrative Assistant
Full Time Permanent Position
Hours of Work:
37.5 hours per week

$50,249 to $55,299 per annum as per CUPE 1870


S. Pineau

Graduate Studies and Research and the Sir James Dunn Animal Welfare Centre at the Atlantic Veterinary College (AVC) require an Administrative Assistant to provide shared administrative support services.


  • Be the initial point of personal, mail, and telephone contact with the public, faculty, students and staff
  • Assist in arrangements for undergraduate (veterinary) student research awards and programs, including the summer research and leadership program and Veterinary Scholars Symposium
  • Administer clinical veterinary training certificate graduate program
  • Summarize required aspects of graduate studies and research at AVC for various internal and external reports
  • Assist with the planning of seminars, conferences and webinars
  • Maintain a well-organized filing system for records, office supplies and repository of resource materials
  • Compile and organize information for annual reports, newsletters and proposals
  • Perform general accounting duties
  • Prepare meeting agendas, take minutes, assemble and distribute materials and track action items
  • Assist in maintaining positive communications with outside agencies and individuals
  • Administer websites and social media accounts
  • Perform other related duties as required


  • Successful completion of Grade 12 required
  • Successful completion of two years of post-secondary program in a related area, such as an Administrative Assistant Program, with at least 2 years of related experience is required
  • Successful completion of a higher education degree (e.g., Bachelor of Arts) is preferred
  • Proficiency in Microsoft Word, Excel, PowerPoint, E-mail usage, electronic scheduler such as Doodle is required
  • Experience with budgets and bookkeeping is required
  • Demonstrated ability to work with others while meeting regular deadlines is required
  • Effective interpersonal and communication skills is required
  • Experience in handling multiple tasks amid changing priorities is required
  • Ability to work with minimum supervision is required
  • Excellent writing skills (grammatical, typographical, and ability to improve and edit documents) is required
  • Experience with Moodle and Google Apps, as well as knowledge with software for maintaining web sites and social media accounts is recommended
  • Familiarity with the university procedures and environment, including identifying and acting appropriately on confidential matters is recommended
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.