NSO and Grad Week Coordinator - Recruitment and First Year Advising Office

Competition Number:
13S22
Position Type:
Student Position
Closing Date:
Date of Posting:
Department:
Recruitment and First Year Advising Office
Position:
NSO and Grad Week Coordinator
Contract:
Hours of Work:
10 hours per week until April 26, 2022 37.5 hours per week from April 27 to September 24
Salary:

$15.75 per hour plus 4% vacation pay

Term:

ASAP – September 24, 2022

The position of Coordinator, NSO (New Student Orientation) & Grad Week is a unique opportunity for a current UPEI student. The successful applicant will be mentored in communications, event planning, leadership and other critical skills in order to successfully organize and run both the upcoming Grad Week and New Student Orientation programs. We are looking for someone who has energy, natural leadership skills and organization skills.

For the 2022 cycle, UPEI is introducing a two-person student structure to coordinate and collaborate on program design and delivery. The NSO and Grad Week Coordinator will possess strong experience in campus life at UPEI, and has a foundational understanding of the campus contacts and partners who will be engaged during each program.

RESPONSIBILITIES:

The successful candidate will:

  • Coordinate recruitment and training of 70+ Student Leaders and Point People
  • Liaise with Health & Safety Office (and Event Approval process)
  • Collaborate with Student Assistant, New Student Orientation & Grad Week
  • Work jointly with the Department of Recruitment and Advisement and the Department of Student Affairs to develop and deliver the Grad Week and NSO Programs for May 2022 and Fall 2022, respectively.
  • Participate as a key member of the NSO Planning Committee
  • Facilitate community and business partnerships for each program.
  • Utilize various modes of communication, including Facebook, Twitter and the UPEI webpages, to communicate with students and respond to questions and requests
  • Maintain statistical data for various aspects of Grad Week and NSO activities and events
  • Monitor and maintain a Grad Week and NSO budget
  • Work with the Department of Recruitment and Advisement and the NSO Planning Committee on various projects related to transitioning students into their first year at UPEI
  • Complete 2022 Grad Week & 2022 NSO End Reports
  • Other related and administrative duties as required

QUALIFICATIONS:

The following qualifications are required:

  • Minimum of 2nd year standing
  • Excellent oral and written communication skills
  • Experience in a leadership role
  • Be a self-starter with the ability to work with minimal supervision
  • Experience with online/virtual communication and program delivery
  • Familiarity with computers and social media platforms
  • Knowledgeable of UPEI programs, services, and facilities
  • Ability to work flexible hours including evenings and weekends
  • Hold a valid driver’s license

Priority will be given to University of Prince Edward Island students in accordance with Recruitment, Selection, Hiring and Employment Policies and the Procedures manual.

 

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI will require all students, staff, and faculty to comply with the Covid 19 attestation and vaccination requirements as set out under the UPEI Covid 19 Mandatory Vaccination Policy.

In accordance with Canadian immigration requirements, all qualified student candidates are encouraged to apply; however, Canadian citizens, permanent residents and full-time international students with a valid study permit will be given priority.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. 

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.