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Chief Operating Officer - Faculty of Medicine

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Faculty of Medicine
Chief Operating Officer
Full-Time Term Position
Hours of Work:
37.5 hours per week

$146,229 to $162,128 per annum


As soon as possible for a three (3) year term (Term may be reduced or extended depending on performance, available funding, and departmental requirements)

The University of Prince Edward Island invites applications for the position of Chief Operating Officer (COO).

This position is a key member of the Faculty of Medicine’s leadership team that provides strategic oversight to the operational units within the Dean’s Office which includes administration, policy, planning, governance, human resources, finance, space planning, information technology, communications, and risk management.


  • Leads administrative best practices, and implementation of administrative processes while ensuring quality systems to meet the needs of the Faculty of Medicine
  • Leads project tracking and prioritization approaches, aligned with the Dean’s priorities
  • Promotes strategic and integrated solutions to ensure optimal use of available resources
  • Develops and implements financial strategy(s) and associated policies and procedures for the Faculty of Medicine in consultation with the Comptroller
  • Develops processes and initiatives to align resources with strategic priorities of the Faculty
  • Counsels program administrators on financial and administrative matters related to their respective units
  • Oversees process reviews to ensure administrative systems are focused on both students and faculty/staff and are efficient and effective. Oversees implementation of changes resulting from process/system reviews
  • Oversees operations in the simulation center, anatomy suite, and learning commons.  Co-manages operations in the undergraduate office, post-graduate, student affairs, admissions, discipline staff, and research and graduate studies with the relevant academic administrator
  • Promotes continual improvement and facilitation of activities to ensure compliance with accreditation standards
  • In consultation with the Dean, the COO is responsible for creating and coordinating the faculty’s approach to the funding of academic clinical departments to ensure accountability for academic deliverables
  • In partnership with key stakeholders and governance bodies, the COO will support policy development related to Academic Funding Plans (AFPs) requiring full understanding of AFP funding frameworks and policy
  • Builds and maintains partnerships to facilitate and support implementation of the Faculty of Medicine’s strategic vision. Collaborations with partners will include Assistant Deans, administrators, other University stakeholders, senior officials of various government departments (e.g., Health, Education), medical societies, and affiliated health authorities
  • Other duties as assigned


  • Graduate degree in business and professional designation required, or an equivalent combination of education and experience
  • Minimum 10 years’ experience as a senior administrator in a complex decentralized public sector organization, preferably a university or health care setting
  • Proven success in the development and implementation of strategic plans
  • Demonstrated experience in financial management and overseeing complex budgets
  • Demonstrated experience in leading and managing large and diverse administrative units and teams
  • Demonstrated experience in managing successful large-scale change projects
  • Strong leadership skills with emphasis on decision-making, problem solving and the ability to foster a motivating and respectful environment.
  • Taking ownership and accountability for delivering the right results in the right way and improving individual, team, and organizational contributions
  • Identifying, building, and maintaining formal and informal relationships and networks
  • Managing resources (people, budgets, materials, and space) and processes to achieve organizational objectives
  • Leading implementation and eventual change and improvement and developing skills, attitudes and behaviors needed to produce new or improved programs, and services
  • Strong communication and interpersonal skills
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.