Special Events and Summer Accommodations Assistant Manager - Conference Services - Ancillary Services

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Conference Services - Ancillary Services
Special Events and Summer Accommodations Assistant Manager
Full-Time Term Position
Hours of Work:
37.5 hours per week

$61,535 to $68,224 per annum


July 1, 2022 to April 30, 2023 (Term may be reduced or extended depending on performance, available funding, and departmental requirements)

Ancillary Services at the University of Prince Edward Island includes Residence Services, Food Services, the Bookstore, Conference Services and more.  Reporting to the Manager of Conference Services, we are seeking a strong candidate to fill a Special Events and Summer Accommodations Assistant Manager position within Conference Services. Conference Services is the home to meeting space bookings, summer accommodation bookings, conference, and event planning support, and connecting clients with the University’s food service provider for catering functions.


  • Provide leadership in the integration of events and conferences hosted and delivered by members of the University community or external clients
  • Responsible for maintaining the University’s room booking software
  • Maintain, develop and/or improve the online UPEI event databases/calendars
  • Working with campus partners, support the organization of institutional events on campus such as Convocation, Recognition of Founders Ceremony, as well as conferences, and banquets, etc.
  • Oversee event budgets, timelines, risk assessment, and logistics of various events
  • Serve as the liaison between the campus clients and Marketing and Communications to promote events
  • Coordinate the establishment and maintenance of standards, policies, and protocols for organizations and facilitation of conferences and events on campus
  • Provide on-site inspections, advise on and monitor services for events including room set-up, menu, equipment needs, and overall venue appearance
  • Report on deficiencies with the goal of improving service
  • Record and measure success of campus events

For a detailed job description, please view the document found at the following link: S.E. & S.A. Assistant Manager.


  • Experience working in a complex organization with demonstrated success in special event consultation, planning, and execution
  • Experience in using a variety of communications tools and vehicles to communicate with internal and external audiences
  • A demonstrated commitment to product quality, attention to detail and building exceptional relationships
  • Knowledge and experience working within a Conference Services operation which includes accommodation booking and conference planning would be considered an asset
  • Bachelor’s degree in business administration/commerce, marketing, events, convention or hospitality management, or a related field


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.