Faculty Relations Officer - Vice-President Academic and Research

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Vice-President Academic and Research
Faculty Relations Officer
Full-Time Permanent Position
Hours of Work:
37.5 hours per week

$74,884 to $83,024 per annum

Reporting to the Vice-President, Academic and Research, the Faculty Relations Officer is responsible to provide expert advice that supports the strategic direction of the University, as it relates to academic staff relations. This position will provide support in the administration of the Faculty Association collective agreements.  This includes interpretation, application and administration of all activities relating to the collective agreements.  This position is expected to monitor trends and changes both internally and externally, including legal and regulatory compliance processes, and to identify potential changes and adjustments to our academic staff practices.


In consultation with and under the general direction of the Vice-President, Academic and Research, the Faculty Relations Officer has the following responsibilities:

Collective Agreement Compliance, Administration and Reporting

  • Monitor compliance with the academic collective agreements (FA#1 and FA#2) and provide advice and support to VPAR and academic administrators regarding the administration of these agreements
  • Oversee and administer the faculty grievance process and participate in labour management joint committee and negotiations as required
  • Prepare statistical reporting
  • Arrange, coordinate, and assist with leadership management training, annual workshops and orientation sessions for senior management, the University Review Committee, Deans, Department Chairs, faculty members and administrative staff as it relates to the administration of the collective agreement
  • Maintain seniority lists and administer professional development travel reimbursement allowances

Faculty Appointments

  • Maintain and advise on the academic recruitment, selection guidelines and recruitment processes to ensure compliance and accurate documentation for presentation to the Board of Governors
  • Coordinates and administers all aspects of faculty hiring and provide support to hiring committees to ensure compliance with the collective agreement, employment/immigration requirements and Board of Governors requirements
  • Draft all letters of offer
  • Process and maintain documentation related to immigration status and eligibility to work in Canada
  • Track all faculty related leaves, reduced appointments, or special assignments

Tenure, Promotion and Sabbatical

  • Coordinate and administer all aspects of the tenure, promotion and sabbatical review process. 
  • Draft all correspondence with respect to tenure, promotion, sabbatical


  • Undergraduate degree or equivalent in a relevant discipline, preferably in labour relations
  • A minimum of 3-5 years of directly related experience in labour relations and/or human resources. Experience at a university will be considered an asset
  • Effective organizational, problem-solving, planning, and analytical skills
  • Strong computer skills


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr/). Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.