ADS Level 5 - Administrative Assistant - Department of Facilities Management - Security Division
$52,265 to $57,551 per annum, as per CUPE 1870
The Department of Facilities Management Security Services Division is seeking applicants to fill the position of ADS Level 5 Administrative Assistant.
RESPONSIBILITIES:
- General office administration, supply ordering, and meeting planning
- Responding to inquiries and providing information to walk-in, call-in clients
- Processing parking enforcement, and policing documents
- Monitoring security systems such as but not limited to CCTV, fire monitoring, electronic access, key management, alarm system, and radio communications
- Supporting the daily operational departmental needs
- Documenting activities of team members, events, emergency situations and other security related actions
- Processing and collating data for reports to management
- Ongoing updating of Security Services databases as required
- Receiving emergency and non-emergency calls for service and dispatching the appropriate responders
- Assisting the Operations Manager and Assistant manager with annual budget submission
- Monitor schedule and perform call-ins for vacant officer and attendant spaces
- Other duties as assigned
QUALIFICATIONS:
- Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus a minimum of two (2) years relevant work experience, preferably in a University environment
- Experience and use of computers with various software programs such as Windows, Microsoft Word, Excel, Access, CCTV, alarm monitoring
- Intercultural competence; patience in communicating with speakers of English as an additional language
- Function as a member of a team in a busy department; exercise a high degree of judgment and confidentiality; demonstrate a superior customer service orientation and attention to detail
- Familiarity with UPEI’s information systems (Beacon) would be an asset
- Familiarity with University regulations and policies will be considered an asset
- Previous communications centre experience would be an asset
- Previous experience with controlled access, monitoring system, and security management systems would be an asset
- Previous emergency management experience would be an asset
- Federal Government and all applicable security clearance will be required
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.
UPEI will require all students, staff, and faculty to comply with the Covid 19 attestation and vaccination requirements as set out under the UPEI Covid 19 Mandatory Vaccination Policy.
In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities.
Only those applicants who are invited to an interview will be acknowledged.
