Administrative Assistant - Human Resources Department
$71,331 to $79,103, prorated to term
As soon as possible for a 6-month term (Term may be reduced or extended depending on performance, available funding, and departmental requirements)
The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University. The work environment is high-traffic and fast-paced, and the subject matter is of a highly sensitive and/or confidential nature.
RESPONSIBILITIES:
Reporting to the Director, Human Resources, the successful candidate will:
- Provide confidential administrative support to the Director and HR Manager that includes maintaining the Director’s calendar, track and schedule meetings, prepare correspondence and track departmental budgets and administer payments
- Assist three HR Officers with recruitment and manage the student staffing process
- Provide necessary support of grievance processes and other collective agreement timelines
- Manage inquiries from the public and employees related to HR processes
- Maintain a complex records management system
- Assist with maintaining supplies and equipment
- Perform other related duties as required
QUALIFICATIONS:
- Completion of a post-secondary program in Human Resources, Office Studies or a related field with two years’ related experience is required. An equivalent combination of training and experience will be considered
- Experience supporting human resources in a unionized environment is preferred
- Clear understanding of the need for discretion and confidentiality
- Comprehensive knowledge of Microsoft 365 is required
- Familiarity with the UPEI environment, its regulations and policies would be an asset
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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