ADS Level 5 - Administrative Support - Admissions and Records - Registrar's Office *AMENDED CONTRACT*

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Admissions and Records - Registrar's Office
ADS Level 5 - Administrative Support
Full-Time Term Position
Hours of Work:
33.75 hours per week

$45,224 to $49,769 per annum as per CUPE 1870


ASAP to December 31, 2019

Reporting to the Manager of Admissions, the incumbent is responsible for effectively supporting both the admissions and records teams’ activities.  The incumbent will support and manage application materials, transfer students, mature applicants and other areas as required.  Working within the Colleague student information system, the incumbent will:


  • Assess admission applications for completeness, moving student applications through Recruit and then into Colleague
  • Update relevant admission decision fields in the student information system.
  • Prepare and generate admissions decisions to students through established management communications procedures
  • Accurately and efficiently enter data and review both demographic and academic grade entry for admission purposes
  • Respond to queries from students regarding the status of applications.
  • Provide students, Faculty and staff with exceptional service by addressing all queries in a timely manner
  • Work collaboratively with staff in the Registrar's Office and Enrolment Services to provide solutions to workflow questions
  • Verify, scan and import documents supporting students applications
  • Provide support to all areas of the Registrar’s Office and Enrolment Services
  • Build and create training materials for various positions in the admissions and records areas


  • Successful completion of Grade 12
  • Post-secondary education in an administrative assistant program with two years related experience, or an equivalent combination of training and experience
  • Ability to work in a team environment, as well as independently with minimal supervision
  • Ability to establish priorities, multi-task and work under pressure to deliver exceptional service
  • Possession of strong analytical and problem-solving abilities
  • Understanding of and adherence to a structured, solution driven workflow process
  • Experience working with CRM software
  • Excellent verbal and written communication skills
  • Attention to detail and system savvy
  • Adherence to confidentiality requirements
  • Strong writing and record keeping ability for creating reports and training manuals


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.