ADS Level 7 - Accounts Payable Supervisor - Financial Services

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Financial Services
ADS Level 7 - Accounts Payable Supervisor
Full-Time Permanent Position
Hours of Work:
37.5 hours per week

$57,570 to $63,286 per annum as per CUPE 1870

The University of Prince Edward Island is seeking applicants from qualified individuals to provide timely and efficient operations of the Accounts Payable unit within Financial Services.  This position will report to the Manager of Financial Services.


  • Supervise and distribute workload amongst clerks
  • Train and guide staff on following University policies and procedures
  • Ensure proper systems and procedures are used to perform operations efficiently within Accounts Payable
  • Coordinate timely payments and reimbursements via cheque runs
  • Understand and apply appropriate HST provisions including rebates, input tax credits and self-assessment
  • Update and reconcile faculty PDTR accounts
  • Process moving and relocation claims
  • Sound knowledge in CBSA regulations and other customs obligations related to importation of goods and services
  • Good understanding of withholding tax regulations
  • Prepare T4A and T4A- NR forms, and process CRA remittances
  • Address inquiries from internal and external customers, both verbally and in writing
  • Sound knowledge of departmental and University regulations, standard operating procedures, and policies
  • Process invoices and reimbursements during peak volume times
  • Assist in payments of international wire transfers, US cheques and bank drafts
  • Reconcile external and internal documentation on daily/weekly/monthly basis
  • Perform necessary year end procedures, including report preparation and account reconciliations
  • Other duties as required


  • Successful completion of a two year business administration or accounting program
  • Minimum of three years current accounts payable experience, preferably in a University or similar setting
  • Excellent oral and written communication skills
  • Demonstrated experience providing exceptional customer service
  • Clear understanding of the importance of discretion and confidentiality
  • Sound knowledge of departmental and University policies and procedures is considered an asset
  • Detailed knowledge of, and experience working with, computerized accounting systems and Excel
  • Knowledge of  CBSA and CRA guidelines
  • Incumbent must demonstrate their ability to work well under pressure and efficiently manage time to meet given deadlines


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.