Staffing Assistant - Human Resources Department

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Human Resources Department
Staffing Assistant
Full-Time Permanent Position
Hours of Work:
37.5 hours per week

Commensurate with qualifications and experience

The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University.  The work environment is high-traffic and fast-paced, and the subject matter is frequently of a sensitive and/or confidential nature.


Under the general direction of the Manager of Human Resources, the successful candidate will:

  • Maintain the HR information system through processing of transactional data
  • Prepare letter of offers or contracts for signature
  • Maintain relevant spreadsheets
  • Respond to queries regarding employment, collective agreements, and similar related topics
  • Provide administrative assistance with Faculty Relations functions
  • Maintenance of seniority lists
  • Assist in the calculation and processing of negotiated contract settlements
  • Assist in recruitment and staffing processes as required
  • Assist in benefits administration as required
  • Participate in on-boarding process for new employees
  • Other projects and duties as required by the department


  • Completion of a post-secondary program from a recognized educational institution in a related office studies program with a minimum of two years Human Resources related experience; an equivalent combination of training and experience will be considered
  • Experience working with HRIS systems, employee benefits and employment contracts would be a definite asset
  • Familiarity with the UPEI environment, it’s regulations, policies and working knowledge of UPEI staff and faculty collective agreements would be an asset
  • Comprehensive knowledge and skills in advanced word processing, electronic information systems, spreadsheet and presentations applications
  • Demonstrated organizational abilities, initiative, and flexibility
  • Ability to prioritize and meet various deadlines
  • Clear understanding of the need for discretion and confidentiality
  • Ability to communicate effectively orally and in writing, with demonstrated proficiency with grammar and composition
  • Demonstrated interpersonal skills with the ability to work both independently and as part of a team
  • Experience conducting interviews would be an asset
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.