ADS Level 5 - Administrative Assistant - AVC Deans Office - Atlantic Veterinary College

Competition Number:
57E26
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
AVC Dean's Office
Position:
ADS Level 5 - Administrative Assistant
Contract:
Part-Time Term Position
Hours of Work:
20 hours per week
Salary:

$59,312 to $65,224 per annum, prorate to time and term, as per CUPE 1870

Term:

As soon as possible – April 14, 2029 (Term may be reduced or extended depending on performance, available funding, and departmental requirements)

This position is intended to provide a wide variety of administrative support services to the personnel within the AVC Dean’s Office; assist students, faculty and staff in other departments and units in the College, and direct visitors. This position operates in a fast-paced, high-volume, multitasking environment.

What we offer: 

  • Flexible work arrangements
  • Comprehensive Health and Dental
  • RRSP Contribution
  • Tuition Waivers
  • Health and Wellness on Campus available to staff

RESPONSIBILITIES:

The successful candidate will provide administrative support in the Dean’s Office with a focus on reception duties, supply ordering, physical organization within the office and the main lobby area of the AVC. 

Primary responsibilities include:

  • Responds to general inquiries from visitors, students, staff and faculty
  • Creates and maintains an inventory of space use in AVC
  • Ensures that AVC general spaces and Dean’s suite are well-maintained
  • Maintains the Dean’s Office paper filing and electronic filing system
  • Ensures the AVC’s telephone and email lists are up-to-date on myUPEI
  • Maintains the AVC Committee Membership list to ensure accuracy
  • Updates the AVC’s bookable room inventory within 25Live
  • Assists in organizing AVC promotional and acknowledgement materials
  • Monitors and processes invoices related to the disposal of hazardous material
  • Performs additional administrative duties as assigned
     

QUALIFICATIONS:

  • Minimum of a two-year Community College diploma or one year of Bachelor degree
  • Minimum of one year of relevant experience
  • Demonstrated excellent interpersonal and oral and written English communication skills
  • Excellent work ethics and reliability
  • Demonstrated ability to work independently, actively problem-solve and take initiative where appropriate
  • Excellent organizational and time management skills
  • Strong attention to detail
  • Demonstrated ability to work with others while meeting deadlines

Assets include:

  • Successful completion of a recognized post-secondary program in a related  program or discipline
  • Working knowledge and demonstrated competency in computers and various office software programs (i.e., Microsoft Office Suite; Outlook Mail, Calendar and One Drive; Google; Doodle; Zoom; Colleague, 25Live)
  • Familiarity with the academic / curricular programs, policies & procedures at the Atlantic Veterinary College
  • Knowledge of UPEI-specific programs such as Romeo, Moodle, VIRMP, MyUPEI and 25Live
  • Familiarity with the university environment and university policies & procedures
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.

Only those applicants who are invited to an interview will be acknowledged.

Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

Apply for ADS Level 5 - Administrative Assistant - AVC Deans Office - Atlantic Veterinary College (57E26)

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.