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ADS Level 5 - Data Control Clerk - Financial Services

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Financial Services
ADS Level 5 - Data Control Clerk
Full-Time Permanent Position
Hours of Work:
33.75 hours per week

$47,039 to $51,795 per annum, as per CUPE 1870

The University of Prince Edward Island (UPEI) is seeking applications from qualified individuals to provide timely and efficient Data Control/Banking support for the UPEI Financial Services Office. This position will report to the Financial Services Manager.


The Data Control/Banking Clerk will be responsible for the following:

  • Posting of cash sheets, journal entries, internal requisitions, banking payments, account openings and budget changes
  • Ensuring the signing authority and access database are updated as required
  • Monthly bank reconciliations and month end closing procedures
  • Balancing the general ledger and sub ledgers
  • Processing of weekly cheque runs, international wire payments, and transmission of payroll
  • Providing support and guidance to internal and external stakeholders regarding the university’s financial system
  • Ensuring internal control processes are followed
  • Year-end reconciliations, filing and responding to departmental queries
  • Other duties as required


  • Successful completion of a two-year post-secondary program in accounting or office related course work with related work experience in accounting, or an equivalent combination
  • Solid knowledge and experience with accounting procedures and functions, specifically in relation to bank reconciliation activities
  • Proven record of providing exceptional customer service
  • Excellent professional, interpersonal and communication skills
  • Detailed knowledge and experience working with computerized accounting systems, spreadsheets, and database query programs
  • Excellent analytical and critical thinking skills
  • Experience with processing payments and cash handling
  • Experience working in a University or similar environment is an asset


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI will require all students, staff, and faculty to comply with the Covid 19 attestation and vaccination requirements as set out under the UPEI Covid 19 Mandatory Vaccination Policy.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. 

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.