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Staffing and Benefits Assistant - Human Resources Department

Competition Number:
Position Type:
Staff Position
Closing Date:
Date of Posting:
Human Resources Department
Staffing and Benefits Assistant
Full-Time Term Position
Hours of Work:
37.5 hours per week

Commensurate with qualifications and experience

The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University. The work environment is high-traffic and fast-paced, and the subject matter is frequently of a sensitive and/or confidential nature.


Under the general direction of the Manager of Human Resources and the Associate Vice-President Human Resources and Legal, the successful candidate will:

  • Provide a wide variety of administrative support to the Human Resource Department but will specifically focus on the area of Employee Services
  • Maintain and process employee leave records; conduct orientation sessions; process and update Supplementary Health, LTD, Life Claims and WCB applications; pension administration; provide lists and other necessary information to campus and benefits carriers through the use of database query software; assist employees and the public; accordingly
  • Prepare and file correspondence, compiling statistical information
  • Maintain the HR information system through processing of transactional data
  • Prepare letters of offer or contracts for signature
  • Assist with on-boarding and off-boarding of employees
  • Maintain relevant spreadsheets
  • Respond to queries regarding employment, collective agreements, benefits, and similar related topics
  • Assist in benefit administration
  • Other projects and duties as required by the department


  • Completion of a post-secondary program from a recognized educational institution in a related office studies program with HR related experience; an equivalent combination of training and experience will be considered
  • Experience working with HRIS systems, employee benefits administration and employment contracts would be a definite asset
  • Familiarity with the UPEI environment, it’s regulations, policies and working knowledge of UPEI staff and faculty collective agreements would be an asset
  • Comprehensive knowledge and skills in advanced word processing, electronic information systems, spreadsheet, and presentations applications
  • Demonstrated organizational abilities, initiative, and flexibility
  • Ability to prioritize, multitask and meet various deadlines
  • Clear understanding of the need for discretion and confidentiality
  • Ability to communicate effectively orally and in writing
  • Demonstrated interpersonal skills with the ability to work both independently and as part of a team


Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

UPEI will require all students, staff, and faculty to comply with the Covid 19 attestation and vaccination requirements as set out under the UPEI Covid 19 Mandatory Vaccination Policy.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. 

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.