ADS Level 5 - Administrative Assistant - Experiential Education
$55,143 to $60,463 per annum, as per CUPE 1870
The Experiential Education department is seeking applications from qualified individuals to provide administrative support in a dynamic and diverse office environment responsible for a wide array of services and programming.
What we offer:
• Flexible work arrangements
• Comprehensive Health and Dental Care Benefits
• Post Retirement Benefits
• Tuition Waivers
• Health and Wellness on Campus available to staff and their families
• Professional Development Opportunities
RESPONSIBILITIES:
Reporting to the Director of Student Supports and Services, the successful candidate will support the work of staff engaged in the delivery of Experiential Learning, including Work-Integrated Learning, Co-operative Education, and Career Services.
Duties will include:
• General office duties including acting as the first point of contact for the office both in person and on the phone; managing inquiries through the general office email accounts, booking meeting times and space for staff; and overseeing the operational needs of the office
• Providing information, resources, advice, and referrals to students and visitors to the office
• Assisting with event coordination – room bookings, logistics, registration, catering, supplies, tech tests
• Attending to general accounting duties, including reconciling departmental credit cards, submitting invoices for payment
• Checking and maintaining the required supplies and equipment, ordering where needed
• Maintaining the career services job board
• Maintaining electronic and paper administrative filing system
• Assisting with the development and upkeep of promotional materials
• Liaise with various university departments
• Other duties as required
QUALIFICATIONS:
• Proficient in the use of computers and the following software programs: Microsoft tools
• Demonstrated commitment to valuing equity, diversity and inclusion and contributing to an inclusive working and learning environment
• Culturally competent communication and cross-cultural understanding
• Ability to work well within a team environment, as well as independently, and able to demonstrate flexibility, adaptability, energy, and positivity in their work
• Must possess excellent oral and written English communication skills
• Experience using Colleague program software is considered an asset
• Familiarity with UPEI regulations and policies will be considered an asset
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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