Reporting to the Vice-President, Administration and Finance, the successful candidate will work collaboratively with a diverse range of employees, leaders, and project teams across the University. 

RESPONSIBILITIES:

• Manage and prioritize incoming communications, including monitoring shared inboxes, responding to routine inquiries, and directing or escalating matters as appropriate
• Coordinate executive calendars, including scheduling meetings, managing appointments, arranging logistics, and liaising with internal and external stakeholders
• Provide administrative and reception support, including greeting visitors, directing inquiries, and ensuring a professional and welcoming environment
• Process and support financial and administrative transactions, including purchasing, procurement activities, travel and expense claims, account reconciliations, shipment receipt, and related approval workflows
• Maintain accurate records, documentation, and filing systems in accordance with organizational policies and procedures
• Ensures the organization and safekeeping of confidential documents and information, handling sensitive matters with discretion
• Collaborate with internal departments and external partners to support operational efficiency and administrative objectives
• Perform other related administrative and operational duties as assigned

QUALIFICATIONS: 

• Postsecondary diploma in office administration, business administration, or a related field. An undergraduate degree is considered an asset
• Minimum 3 years of administrative experience
• Advanced proficiency with Microsoft Office applications and electronic information systems, including SharePoint
• Exceptional organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
• Proven ability to manage competing priorities in a fast-paced environment