Executive Administrative Assistant - Office of the President

Competition Number:
120E26
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Office of the President
Position:
Executive Administrative Assistant
Contract:
Full-Time Term Position
Hours of Work:
37.5 hours per week
Salary:

$78,750 to $87,305 per annum 

Term:

August 24, 2026 to October 7, 2027 (Term may be reduced or extended depending on performance, available funding, and departmental requirements)

Reporting to the Chief of Staff in the Office of the President, with a secondary reporting relationship to the University Secretary, this position supports the priorities and initiatives of both offices. The successful candidate will work collaboratively with a diverse range of employees, leaders, and project teams across the University, contributing to projects and initiatives delegated by the President, Chief of Staff, and University Secretary.

What we offer: 

  • Comprehensive Health and Dental
  • RRSP Contribution
  • Tuition Waivers
  • Health and Wellness on Campus available to staff 

RESPONSIBILITIES:

  • Managing calendars, coordinating meetings, preparing agendas and minutes, and tracking follow-up actions
  • Balancing multiple priorities, managing deadlines, and handling a high volume of tasks in a fast-paced environment
  • Strong written and verbal communication, including drafting correspondence, responding to inquiries, and interacting professionally with diverse stakeholders
  • Serving as the first point of contact for the President's Office and providing professional, diplomatic service to students, staff, faculty, visitors, and external partners
  • Handling sensitive executive, governance, and institutional information with professionalism and sound judgment
  • Coordinating executive meetings, special events, catering, facilities, technology, and other operational requirements
  • Processing invoices, contracts, procurement requests, expense claims, and reconciliations in accordance with policy
  • Maintain electronic filing systems, SharePoint sites, and other administrative tools
  • Independently addressing routine issues, prioritizing requests, and determining when escalation or consultation is required
  • Other duties as required

QUALIFICATIONS: 

  • Postsecondary diploma in office administration, business administration, or a related field. An undergraduate degree is considered an asset
  • Minimum five (5) years of progressively responsible administrative experience
  • Advanced proficiency with Microsoft Office applications and electronic information systems, including SharePoint
  • Exceptional organizational, time-management, and multitasking abilities
  • Strong written and verbal communication skills
  • Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
  • Proven ability to manage competing priorities in a fast-paced environment
     
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.

Only those applicants who are invited to an interview will be acknowledged.

Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

Apply for Executive Administrative Assistant - Office of the President (120E26)

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.