Reporting to the Executive Director (ED), the Executive Assistant (EA) is primarily responsible for working directly with and assisting the ED. Providing executive support that ensures the ED is kept well informed regarding meetings, events, commitments and other responsibilities, including following up as necessary. The EA schedules meetings, makes travel arrangements, prepares letters, minutes, briefing notes and reports, and liaises with staff, the Epekwitk Assembly of Councils and other stakeholders as necessary. The EA is also responsible for ensuring that an appropriate records management system is established and maintained for all executive-related documentation and information.
The EA also maintains the corporate record for the Assembly and related Committees; is responsible for scheduling and arranging meetings, recording and disseminating meeting minutes, and preparing and disseminating resolutions as well as ensuring timely completion.