ADS Level 5 - Administrative Assistant - Department of Companion Animals - Atlantic Veterinary College
$55,906 to $61,466 per annum, prorated to time and term, as per CUPE 1870
The Department of Companion Animals is seeking applications from qualified individuals for a permanent, half-time administrative support position, with the potential for increased hours based on budgetary approval. This employee will provide a wide variety of clerical duties & administrative support services in a fast-paced office environment.
RESPONSIBILITIES:
The successful applicant will report directly to the Department Chair and will provide general administrative support services to the department.
- Organizing locum and short-term contract visitors including contract paperwork, travel, accommodations, licensure etc.
- Assisting faculty members with student exams, grading, Moodle page organization and general course coordination / scheduling
- Telephone/reception
- Responding to inquiries
- Typing, photocopying, collating documents
- Assisting department technician with administrative duties
- General accounting duties
- Monitoring office equipment and other supplies
- Preparing requisitions and other forms
- Maintaining filing systems and mailing lists
- Arranging appointments and meetings/workshops
QUALIFICATIONS:
- Grade 12 plus successful completion of a recognized secondary program in a related area is required; a minimum of 2 years relevant experience required
- A working knowledge and experience in computers & common office software programs (i.e., Microsoft Word; Excel & PowerPoint; Google Apps and electronic scheduling programs like Doodle) and UPEI-specific programs such as Moodle; myUPEI and 25Live
- Demonstrated ability to work with others while meeting regular deadlines
- Demonstrated effective interpersonal & communication skills
- Demonstrated experience in handling multiple tasks amid changing priorities
- Possess excellent oral and written communication skills
- Ability to work with minimum supervision
- Excellent organization skills & clear understanding of the importance of confidentiality
- Ability to function as an effective member of a team
Definite assets:
- Familiarity with the university environment and university policies & procedures
- Familiarity with the academic/curricular programs, policies & procedures at the Atlantic Veterinary College
- Previous experience in working with students
- Previous experience with computer management information systems
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca.
Only those applicants who are invited to an interview will be acknowledged.
