Project Brief form

Looking to promote an upcoming event in your department? Updating a poster? Creating a newsletter or a website?

UPEI Marketing and Communications can help. Our Project Brief form allows our team to take your ideas and create a plan to achieve your marketing and communications goals.

Project Request Process:
  1. Once your project brief is submitted, it will be reviewed by Marketing and Communications to ensure it is within scope for design services and to ensure we have the resources necessary to provide the service.
  2. If approved, copy (text) for the design is edited. We ask that anyone requesting design work provide text that is as close to print-ready as possible.  
  3. A designer is assigned to the project and develops a proof.
  4. The proof is provided to the client for a thorough review. Any changes needed for the design should be provided at this point as this is the only revision stage.
  5. Designer makes changes to the proof and provides it to the client for final approval to ensure all edits requested in step 5 are complete.
  6. Project is closed.
Step 1: Client Information
Step 2: Project Description
Step 3: Product/Project
Step 4: Project Copy and Other Requirements

Project copy:

In order to help us deliver on your design request, please provide an MS Word file of the copy that you would like include in the design. Remember that copy should be proofread and fact-checked prior to submitting. Copy for event promotions must include the who, what, where, when and why in order to properly develop materials. If you require assistance with marketing copy (brochures/ad copy) please contact us and we’d be happy to work with you. 

Photos:

  • Do you require new photography for this project? (Please provide detail in field below)
  • Are you providing photography for this project? If so, photos must be in jpeg format and 300 dpi resolution.

Logos:

  • Are there other logos to be included in this design project? (e.g., sponsors/funders/partners)?
  • Logos must be high resolution/eps format.

NOTE: Filenames cannot contain special characters or and spaces. If your filename must contain characters, please use only underscores and hyphens.

Step 5: Quantities and Format
Step 6: Timing and Delivery
  • Please note that design projects are put in the queue based on priority.
  • Please allow a minimum of five business days for first proof review.
  • Please allow 5-7 business days for printing. These processing times are estimates and may vary depending on the type of project.
  • Projects only enter the queue after all required information has been submitted.
  • An email message will be sent to confirm your information or request additional details.
Printed materials will always be delivered to the contact/department making this request unless advised otherwise.

If you have any questions about the form, or require assistance completing the form, please contact:

Michelle Gauthier
(902) 566-0946
mgauthier@upei.ca

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