ADS Level 5 - Administrative Assistant - Faculty of Nursing

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Monday, August 21, 2017
Date of Posting: 
August 11, 2017
Faculty of Nursing
ADS Level 5 - Administrative Assistant
Full Time Term Position
Hours of Work: 

37.5 hours per week 

$48,311 to $53,166 per annum as per CUPE 1870

As soon as possible until April 30, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Faculty of Nursing is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Dean and will provide administrative support in an efficient and timely manner. This is a multifaceted and challenging role which includes a variety of tasks.

The Faculty of Nursing offers a four-year BScN, a 23-month Accelerated BScN undergraduate program, and a Master of Nursing degree program. Our graduates leave with knowledge, skills, and competencies to be successful in the health care environment and leadership in the community.


• Compose, type, photocopy and collate a wide range of documents and correspondence, compile and organize information for reports
• Create and prepare meeting agendas, take minutes, assemble and distribute materials and track action items
• Arrange travel itineraries including flights, accommodation and transportation for reviewers and visiting faculty
• Assist with duties which include arranging and planning meetings and events
• Coordinate events related to site visits for Accreditation and MN Review
• Work collaboratively with the Administrative Support team
• Assist in maintaining positive communications with outside agencies and various stakeholders
• Establish and maintain administrative filing system and mailing lists
• Prepare requisitions and other forms
• Other duties as may be required


• Successful completion of Grade 12
• Successful completion of an Administrative Assistant Program with two years related experience
• Proficient in Microsoft Word, Excel, Moodle, E-Mail usage, Power Point, Internet searching
• Possess strong interpersonal communication and organizational skills
• Possess intercultural competence and function as an effective member of the team in a  fast-paced environment
• Demonstrate superior customer service orientation and attention to detail
• Demonstrated ability in dealing effectively with people including conflict management skills
• Ability to maintain confidentiality and discretion
• Familiarity with University regulations and policies will be considered an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website ( Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

L. Shaw

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI