Manager of Capital Projects and Planning - Department of Facilities Management

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, August 31, 2017
Date of Posting: 
August 17, 2017
Department of Facilities Management
Manager of Capital Projects and Planning
Full Time Five (5) Year Term
Hours of Work: 

37.5 hours per week 

Commensurate with qualifications and experience

5 year renewable term (Term may be reduced or extended depending on performance, available funding and departmental requirements)  

The University of Prince Edward Island is seeking a Manager of Capital Projects and Planning to work within the Facilities Management Department.  Reporting to the Director of Facilities Management and working as part of the department management team; this position will be responsible for project management, capital planning, and sustainability initiatives for the campus.  This includes managing dedicated staff, resources, consultants, contractors and capital budgets, as well as planning, directing and coordinating activities of projects to ensure goals and objectives of the projects are accomplished within the prescribed time frames and funding parameters.  This position must also work closely with other divisions within Facilities Management and other university departments as well as outside agencies including Federal, Provincial and Municipal, in the assessment, development and completion of projects.


• Develops project plans specifying scope, goals, budget, strategy, scheduling, identification of risks, contingency plans and allotment of resources for each phase of a project
• Identifies and schedules project deliverables, milestones and required tasks. Coordinates the consultant selection process
• Assists in the negotiations of consultant agreements
• Manages subordinates including performance evaluation, setting goals and priorities, preparing job descriptions, mentoring, conducting disciplinary action when necessary, and assigning and prioritizing work
• Manages the selection of contractor(s) and vendor(s) and manages  agreements
• Ensures all appropriate permits are obtained
• Manages the contracts and agreements between UPEI and consultants or contractors
• Represents UPEI at project meetings
• Ensures regular site inspections are completed to monitor the construction progress and quality, including ensuring compliance with contract requirements as contained in the plans and specifications
• Assesses changes initiated by the architect, contractor or the University
• Manages project budget and keeps Director informed of variation
• Ensures commissioning plan is completed
• Develops and implements the moving plan to ensure the move to the new facility is co-ordinated and any other related duties 
• May act for the Director of Facilities Management during the Director’s absence from campus


• Bachelor of Engineering or Bachelor of Architecture or related degree
• Minimum 5 years capital project management experience in multi-million dollar renovation and construction projects
• Proven management experience with sound professional judgement, initiative, leadership, effective motivation, team building and delegation
• Sound knowledge and working experience with computers and related software programs
• Demonstrates excellent interpersonal leadership skills
• Ability to develop and maintain productive interpersonal relationships with staff, faculty, professionals and external agencies
• Ability to plan, organize and monitor work activities according to priorities, established schedules and deadlines
• Knowledge of construction and building systems principles
• Ability to organize, analyse, interpret and evaluate problems and provide practical cost effective solutions

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website ( Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

M. McKenna

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI