ADS Level 5 - Administrative Support - Admissions - Registrar's Office

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, July 20, 2017
Date of Posting: 
July 13, 2017
Registrar's Office
ADS Level 5 - Administrative Support - Admissions
Full Time Term Position
Hours of Work: 

33.75 hours per week 

$43,480 to $47,849 per annum, prorated to time and term as per CUPE 1870

As soon as possible – December 31, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

Reporting to the Assistant Registrar Admissions, the incumbent is responsible for effectively supporting admission activities by assessing documentation and providing students with the guidance needed to ensure they are able to complete their applications for admission.  The incumbent will support and manage application materials relating to first year/first entry programs, transfer students, mature applicants and other areas as required.  Working within the Colleague student information system, the incumbent will:


• Assess admission applications for completeness, moving student applications through Recruit and then into Colleague
• Update relevant admission decision fields in the student information system
• Prepare and generate admissions decisions to students through established management communications procedures.
• Accurately and efficiently enter data and review both demographic and academic grade entry for admission purposes
• Respond to queries from students regarding the status of applications
• Provide students, Faculty and staff with exceptional service by addressing all queries in a timely manner
• Work collaboratively with staff in the Registrar's Office and Enrolment Services to provide solutions to workflow questions
• Evaluate transcripts and supporting documentation to make admission decisions and/or guide admission committee decisions


• Successful completion of Grade 12 and will have successfully completed an Administrative Assistant Program with related experience or a combination of education and experience
• Two (2) Years of experience in areas of recruitment, admissions or similar student related information processing
• Ability to work in a team environment, as well as independently with minimal supervision
• Ability to establish priorities, multi-task and work under pressure to deliver exceptional service
• Possession of strong analytical and problem-solving abilities
• Understanding of and adherence to a structured, solution driven workflow process
• Excellent verbal and written communication skills
• Attention to detail and system savvy
• Adherence to confidentiality requirements

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website ( Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

J. Reynolds


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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