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ADS Level 4 - Administrative Assistant - The Office of Recruitment - Student Experience Hub

Competition Number:
24E18
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
The Office of Recruitment - Student Experience Hub
Position:
ADS Level 4 - Administrative Assistant
Contract:
Full Time Term Position
Hours of Work:
33.75 hours per week 
Salary:
$37,737 to $41,507 per annum as per CUPE 1870
Term:

As soon as possible until April 30, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Office of Recruitment is seeking applications from qualified individuals to provide temporary administrative support.  Reporting to the Director of Recruitment, the incumbent will work as part of the administrative team in providing friendly, professional support to this busy office and its clients. Preference will be given to applicants who have experience using UPEI’s financial and student information systems.

RESPONSIBILITIES:

• Providing telephone and reception support
• Responding to a variety of student inquiries
• General office administration to assist the international recruitment team
• General accounting duties
• Preparing requisitions and other forms
• Preparing outgoing mail and couriers for the international recruitment team
• Maintaining filing systems
• Arranging appointments and meetings/workshops
• Multi-tasking
• Maintaining confidentiality
• Other duties as assigned

QUALIFICATIONS:

• Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus relevant work experience, preferably in a University environment
• A working knowledge and experience in common office software programs - i.e. Microsoft Word, Excel, Google Apps, and UPEI specific programs such as: MyUPEI and 25Live
• Ability to establish priorities, multi-task, and work under pressure to deliver timely and exceptional service
• Experience working with international students or in multicultural environments
• Ability to work in a team environment, as well as independently with minimal supervision
• Experience in the use of UPEI Information systems: Colleague and Recruit, and UIS would be an asset

 

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr). Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.