Academic Regulations

1. Application for Degrees, Diplomas, and Certificates

Degree, Diploma, and Certificate candidates should make formal application for graduation not later than 31 October of the academic year in which they expect to complete the requirements for their programs. This option is accessible through your UPEI Student Number and PIN number from mid-July to October 31.

2. Transcript Abbreviations

The following abbreviations are used on transcripts:

  • DISC - discontinued with permission
  • NC - non credit
  • INC - incomplete
  • F - failed
  • P - passed
  • AUD - audit
  • DE - deferred examination
  • IP - in progress

3. Minimum Grade Requirement

A graduate student who receives a grade of less than 60% in any course (graduate, undergraduate, prescribed additional) is deemed to have failed the course (with the exception of programs in the Faculty of Education, in which a graduate student who receives a grade of less than 70% is deemed to have failed the course).

4. Letters of Permission

a.  Courses: Graduate students enrolled at UPEI and wishing to take courses at other institutions for credit towards their UPEI degree or diploma are advised that a letter of permission, approved by the student’s Supervisor, Dean or Program Coordinator, and Registrar must be obtained in advance. Letters of Permission are issued to the host institution by the Office of the Registrar, along with a copy of the student’s UPEI transcript, and are a student’s guarantee that credits earned elsewhere will be transferrable to his/her academic program at UPEI subject to program requirements. 

b.  Research: Students visiting another university to undertake research activities must have the written permission of both UPEI and the host university.

5. Incomplete Courses

a.  Students who fail to complete all the components of a course, such assignments, examinations and laboratories, due to circumstances beyond their control (such as illness) may, with the permission of the Professor, Chair and Dean, be granted an amount of time deemed reasonable for the completion of said components. Students should contact the course instructor in order to obtain such permission. A doctor’s certificate may be required for explanations of sickness.

b.   If a student does not complete all the components of a course by the agreed upon date, normally a grade of F shall replace INC on the transcript. Nevertheless, in cases where the component left incomplete was not a requirement for passing the course and where the student already had earned a passing grade without completing the component, the passing grade shall be submitted and shall replace INC on the transcript.

6. Academic Dishonesty

As a community of scholars, the University of Prince Edward Island is committed to the principle of academic integrity among all its participants. Academic dishonesty as defined in this Regulation will not be tolerated and, within the constraints of this regulation and Academic Regulation 9, the University supports instructors and in their efforts to deal effectively with cases as they may arise from time to time.

a. Actions which constitute academic dishonesty are considered an offence within the University and include:

  • plagiarism, which occurs when: a student submits or presents work of another person in such a manner as to lead the reader to believe that it is the student's original work; self-plagiarism is the submission of work previously submitted for academic credit without prior approval of the professor;
  • cheating on tests or examinations, including giving false reasons for absence;
  • falsifying records or submitting false documents, including falsifying academic records, transcripts or other University documents, or misrepresenting one’s credentials;
  • other academic misconduct such as the unauthorized use of recording devices or the unauthorized acquisition of computer software or other copyright material.

b. When there is reasonable evidence to support an allegation of academic dishonesty, the matter shall be discussed with the student at the earliest opportunity. A written record of the incident and the response of the university will be sent to the student and to the appropriate Chairperson and Dean, and will be placed by the Dean on the student's file in the Office of the registrar.

c. One or more of the following sanctions may be imposed, depending on the seriousness of the offence:

1. the instructor, within his/her authority for assignment of course grades, may impose:

  • a reprimand;
  • assignment of a mark of zero or a failure for the piece(s) of work under review;
  • assignment of a grade of "F" in the course in which the offence was committed;
  • suspension of privileges in cases where the offenses have involved misuse and/or abuse of the library, computer or other university Resources;

2. the Dean, in consultation with the Department where appropriate, may recommend to the President suspension or expulsion from the university;

3. the President may impose suspension or expulsion from the university;

4. the Senate may withhold or revoke a degree, diploma, or certificate.

d. the student has the right to appeal through the provisions of Academic regulation 9.

7. Re-reading of Examinations

a.  Application to have any paper re-read must be made to the Registrar within one month after recording of results. 

b.  Such an application must be supported by a substantial reason in writing. Forms are provided.

c.  Students who intend to appeal a course grade are cautioned that failing grades have been checked very carefully and, barring a clerical error, appeals seldom result in higher grades.

8. Application of Regulations

In the application of these academic regulations, students shall have access to a fair and just hearing subject to appeal.

9. Appeals

a.  Notice of appeal on any matter must be made in writing within one week of the date on which the decision is handed down unless the decision-making body has internal regulations allowing later appeals. In every case, it is the appellant's responsibility to ascertain the time allowed for filing notice of appeal. 

b.  Any appeal on an academic matter shall normally be made to the department chair concerned who should consult within the department before arriving at decision.

c. The department chair's decision may be further appealed, in writing, within two weeks of the decision being rendered, to the Dean of the Faculty who shall name a committee to consider the appeal. 

d.  Decisions on final course grades may be further appealed, in writing, within one month of being rendered, through the Registrar to the Senate Committee on Student Academic Appeals. Appeals of decisions on academic matters other than grades are to be directed to this Committee through the Registrar. All decisions of this Committee shall be final unless appeal is made to the Board of Governors in keeping with the terms of the University Act.

10. Amendments to Regulations

The University reserves the right to add to, alter or amend these regulations at anytime.

11. Evaluation of Transcripts

The evaluation of transcripts shall be the responsibility of the Registrar’s Office in consultation with the appropriate department and Dean.

12. Double-Scheduling

Students are not permitted to schedule themselves into two courses that are offered during the same time period, or that overlap.

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