For Graduates

Congratulations on your upcoming graduation from the University of Prince Edward Island! You are cordially invited to participate in the many events associated with this memorable occasion! Read the complete UPEI Grad Week and Convocation Schedule.

The following list covers topics “from A to Z” regarding your graduation and Convocation.  If you still have any questions, please see our list of contacts.

Absent for Convocation

If you are unable to attend the Convocation Ceremony, you have two options which will allow you to receive your degree/diploma/certificate. Please remember that if you are financially indebted to the University, no testimonial, diploma, certificate or statement of examination record will be issued.

Option 1: We do not mail degrees to PEI addresses. You may pick up your degree/diploma at the Registrar’s Office, front counter, the week following the ceremony. If someone else is picking up your degree, please have a note signed by you authorizing us to release your degree. Office hours are 9:00 am to 4:00 pm.

Option 2: If you live off-island, you may request to have your degree/diploma mailed to you the week following Convocation. Please ensure that we have your complete mailing address and a phone number.

Academic Dress

Academic dress—also known as academic costume or regalia—is worn by all Convocation ceremony participants. There is a demonstration on "how to wear" academic dress at the Convocation Rehearsal on the Friday before Convocation Day, at 11:00 am.  Please ensure that you order your gown and hood (https://www.buildagrad.ca/upei) by date listed on Gaspard's website.

The ceremonial hoods worn by each graduand are colour-coded to identify the student's field of study (see "Hood Colours" on this page). Hoods are pinned on the front of the gown, so that the colour of the hood shows on the front and over the shoulders. The hood hangs over the back. Please feel free to ask the ushers for assistance. Ceremonial gowns are worn open and are designed to hang straight. Graduands receiving a diploma wear a gown only. Graduands receiving a Bachelor's degree wear a gown and hood, and PhD recipients wear a PhD gown, hood, and hat.

Accessibility

If a graduate requires special seating or other arrangements for the ceremony due to a disability, please contact Eileen Kinch at kinch@upei.ca

Assembly and Academic Procession on Convocation Day

On Convocation Day at 9:00 am (for Morning Convocation) and 1:30 pm (for Afternoon Convocation), graduates will assemble in the School of Sustainable Design for Engineering building - Concourse area and be provided with an index card on which they will write their name. This identification card is carried by the graduate to the Chi-Wan Young Sports Centre. Assembly instructions will be provided upon arrival at the designated location. Graduates will be arranged in pairs alphabetically with the ushers' help, according to the Convocation program. At 9:40 am and 2:10 pm the Academic Procession will begin to move from the assembly point to the Chi-Wan Young Sports Centre.

Students receiving Honours and Conversion Certificates should assemble as a group within their faculty in the following order, e.g., BA, (Honours and Conversion Certificates as one group). 

Convocation Ceremony

The Convocation ceremonies are held indoors at the Chi-Wan Young Sports Centre at the University of Prince Edward Island, 550 University Avenue in Charlottetown. The first ceremony begins at 10:00 am and the second one begins at 2:30 pm, after you have proudly walked in a procession across campus.

In addition to you walking across the stage to receive your degree, certificate, or award, the ceremonies each consist of an invocation, the conferring of honorary degrees, and an address by one of the Honorary Degree Recipients and the valedictorians. Immediately following each ceremony, there is a reception in the lecture hall of the School of Sustainable Design Engineering building—all are welcome.

The ceremonies are typically broadcast live by Eastlink TV and are re-broadcast several times.

Special convocations may also take place; for example, UPEI delivers the Master of Education in Leadership in Learning to students from Nunavut and holds a special convocation in Iqaluit for each cohort.

Degrees, Diplomas, and Certificates

Visit the Degrees, Diplomas, and Certificates page for a list of degrees, diplomas, and certificates that are awarded at the morning convocation ceremony and the afternoon convocation ceremony.

Hood Colours

Ceremonial hoods worn by each student are colour-coded to identify the student’s field of study.

Identification Card

You must prepare a legible card to give to the announcer on Convocation day so that he/she can introduce you as you go up on stage. This card will be made available to you as you line up at the assembly location before the procession. On this card please include your name (if you are concerned about the announcer getting the right pronunciation, please mark on this card how it sounds; for example: Javier (pronounced with a "H") Doe) and if you are receiving two credentials please list them.  

Invitations

Please note: no extra invitations will be issued due to fire regulations

Each graduate will be given four invitations for guests to attend Convocation. Beginning Monday, May 7 to Friday, May 11 from 9:00 am to 4:00 pm students can receive invitations at the Registrar's Office in Kelley Memorial Building. See also Convocation Week Schedule.  

Seating is strictly limited by fire safety regulations. Invitations are collected at the door. Please remind your guests that they must have their invitation to gain admittance and to be assured of a seat. Guests must be seated by 9:45 am for morning ceremonies and 2:15 pm for afternoon ceremonies.

Please note:  Graduating students who are presently “off-island” and are not able to pick up their invitations on the above dates may have another graduate, parent, or sibling pick up their invitations for them as long as an email is sent to Eileen Kinch informing her of this.

Celebration of Mass

Graduates from all faith backgrounds are welcome to attend the traditional Roman Catholic "Convocation Mass". Please refer to the UPEI Grad Week and Convocation Schedule for details.

Multiple Degrees

If you are receiving a certificate and a degree at the same convocation, you will cross the stage only once, for the degree and not for the certificate; please line up with your degree group. Please note that your certificate will be acknowledged by the announcer as long as you write it down on the card that you present to him/her. Your name is in the convocation program for all degrees and certificates you have earned.

If you are receiving more than one degree, wear the hood for the degree which you will receive first. Give the second hood to the person whose name appears next to yours alphabetically in the program in your second degree group. Ask the person to place your hood on the chair beside his/hers to reserve it for you. Then after you receive your first degree, join your second degree group. Assistant marshals will be on hand to assist with the procedure for those receiving more than one degree or diploma. Please do not wear more than one hood at a time.

Parking on Convocation Day

There is plenty of on-campus parking i.e. adjacent to the Irving Chemistry Centre (ICC) in lot B. View the Campus Map for all parking locations. 

Reception following Convocation

Immediately following each Convocation ceremony, there is a reception in the lecture hall of the School of Sustainable Design Engineering building.  Graduates, students, staff, faculty, friends, and family are welcome. Please refer to the UPEI Grad Week and Convocation Schedule for details.

Rehearsal

Rehearsal will be held in the Chi-Wan Young Sports Centre at 11:00 am on the Friday immediately preceding Convocation Day. Rehearsal attendance is highly recommended in order to ensure that the Convocation ceremonies proceed properly. At the rehearsal there will be a demonstration on "how to wear" academic dress. The rehearsal is approximately 45-60 minutes. The Senior Class Awards Ceremony is held following the rehearsal.

Rental of Academic Dress for Photos

The Bookstore has a small selection of graduation gowns and hoods that can be rented for getting your grad pictures taken. We require a $40.00 deposit per gown/hood to be paid when you pick them up. The rental is for three business days, if you return the gown within that time you will get back $20.00 of your deposit, if you return the gown after the three business days you will not get back any of your deposit.

Senior Class Awards Ceremony

The Senior Class Awards Ceremony is held on the Friday prior to Convocation Day, immediately following the Convocation Rehearsal. Please refer to the UPEI Grad Week and Convocation Schedule for details. 

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