Signing Authorities
All expenditures of University funds (including research) require the signature of the University employee responsible for the budget/account concerned, or by the appropriate delegate (the name for whom must be filed with the Accounting Office). All signing authorities must be filed with the Accounting Office in writing, with a sample signature.
Class Codes
All accounts must be six digits with a three-digit class which corresponds with what the expense is for. The following classes are the most commonly used; however there are many other classes which, from time to time, are used, depending on the reason for the expenditure.
400 Supplies
403 Course Supplies
404 Printing & Stationery
408 Supplies Audio Visual
421 Lab Supplies
500 Advertising
520 Equipment
521 Non Space Equipment
523 Furnishings
524 Equipment-Vehicles
527 Non-Space Computer,Printer,Scanner, Fax
529 Equipment-Computer,Printer,Scanner,Fax
530 Equipment Maintenance
531 Vehicle Expenses
540 Equipment Rental
541 Vehicle Rental
590 Subscriptions
591 Memberships
600 Photocopy
610 Postage
622 Professional Fees-General
630 Printing Costs
640 Representation
660 Student Aid
661 Scholarships
670 Telephone
681 Travel-General
682 Travel-Moving New Staff
715 Professional Development
731 Miscellaneous
750 Software Package
751 Software License
Accounting Office
