In order to ensure timely and efficient payments, both personal and departmental, it is important that all requisitions, cheque requests, and travel claim forms be filled out accurately. The following information must be included on all forms submitted to Accounts Payable for processing:

• department/grant name and number and class
• amount to be paid
• signature of signing authority or delegate
• description of payment or reimbursement
• full mailing address

It is important to note that the proper class be charged regardless of whether or not there is a budget in that class. (It is the discretionary amount that is considered when payments are made.) If there are not sufficient funds in the proper class, a Budget Change Form may be completed to transfer funds as required. (Refer to section on Budget Changes.)

In order for a Canadian payment to be processed prior on Friday, all paperwork must be in to Payables by Wednesday noon. It is noted that paperwork must be complete. It is recommended that, as soon as paperwork is gathered, it should be submitted to Payables for their review.

The following is a list of the most commonly used classes:
310 - Part-time teaching—payroll only
311 - Part-time teaching contracts
321 - Support staff contracts
400 - Supplies
404 - Printing and stationery
421 - Lab supplies
430 - Animal quarters supplies
440 - Book purchases
500 - Advertising
520 - Equipment
591 - Memberships
600 - Photocopy
610 - Postage
622 - Professional fees—general

640 - Representation
670 - Telephone
681 - Travel—general
682 - Travel—moving new staff
683 - Travel—recruitment
715 - Professional development
719 - Honorarium
731 - Miscellaneous
748 - Visiting lecturers
765 - Consulting fees