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Administrative Assistant - Office of the President

Competition Number:
156E21
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Office of the President
Position:
Administrative Assistant
Contract:
Full-Time Permanent Position
Hours of Work:
37.5 hours per week 
Salary:

Commensurate with qualifications and experience

The Office of the President seeks an experienced, highly organized, motivated person with positive attitude and excellent communication skills as Administrative Assistant. 

RESPONSIBILITIES:

  • Provide general administrative support to the Office of the President, including financial, personnel, and administrative functions
  • Assist in the arrangement of meetings, provide administrative support for meetings and record minutes
  • Maintain electronic and paper filing systems
  • Maintain a high level of confidentiality and discretion
  • Perform other duties as required         

QUALIFICATIONS:

  • Minimum of two (2) years of specialized post-secondary education/training in a related office studies program
  • Minimum three (3) years previous experience in related work and/or a combination of education and related work experience
  • Comprehensive knowledge and skills in word processing, electronic information systems, spreadsheet, and database applications
  • Demonstrates attention to detail, accuracy, excellent organizational abilities, initiative and discretion
  • Ability to communicate effectively orally and in writing
  • Demonstrates excellent interpersonal and communication skills
  • Must be able to work independently and as a member of a team

 

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website. Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. 

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.