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ADS Level 4 - Administrative Assistant - Centre for Health and Community Research (CHCR) (Grant Funded)

Competition Number:
146E18
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Centre for Health and Community Research (CHCR)
Position:
ADS Level 4 - Administrative Assistant (Grant Funded)
Contract:
Part-Time Term Position
Hours of Work:
22.5 hours per week 
Salary:
$42,771 to $47,039 per annum, prorated to time and term as per CUPE 1870 (Grant Funded)
Term:

As soon as possible to October 31, 2019 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Centre for Health and Community Research is seeking an Administrative Assistant to provide administrative and operational support services to the various components of the CHCR Research portfolio.  Reporting to the Research Project Manager of the CHCR and working as a member of a small team, the successful candidate will provide administrative support to the faculty and staff working on the various CHCR programs of Research. This is a multifaceted and challenging role which includes a variety of tasks.

RESPONSIBILITIES:

• Maintain online electronic and paper filing systems
• Maintain and monitor program and research budgets and financial transactions
• Book travel and complete travel claims
• Process contracts
• Complete requisitions and invoices
• Draft letters and reports
• Maintenance of web page content
• Receive, organize, and distribute or respond to CHCR electronic and hard copy mail
• Organization of office resources and ordering office supplies
• Track research ethics board and data sharing agreement renewal schedules and ensure timely completion
• Schedule and organize meetings; take and distribute meeting minutes; prepare and distribute meeting materials
• Assist with completing reporting requirements for funders
• Perform other duties as required

QUALIFICATIONS:

The successful applicant will possess the following qualifications:

• Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus a minimum of one year of relevant work experience, preferably in a University environment (a bachelor’s degree would be considered an asset).
• Experience and use of computers with various software programs such as
Microsoft Word, Excel, Google Applications, and Internet.
• Must possess excellent communication skills and the ability to function as a member of a team in a busy research environment.
• Familiarity with UPEI regulations, policies, and systems (e.g. Beacon) will be considered a strong asset
• Ability to maintain confidentiality
• Experience in web page maintenance would be considered a strong asset
 

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr). Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.