The University of Prince Edward Island is seeking candidates to work in the Faculty of Sustainable Design Engineering as a Project and Budget Coordinator.

RESPONSIBILITIES:

• Provide overall project and budget support and coordination for the operation of the FSDE Design Clinics, which runs 30-40 student-led projects per year in partnership with external partners, in areas including, but not limited to: tracking and budgeting; procurement; invoicing; expenses; reimbursements; planning; and reporting
• Monitor individual project budgets for each design clinic project at all year levels to ensure compliance with partner agreements and budget projections
• Develop, implement, and coordinate internal FSDE processes and protocols, related to design clinic projects, to be followed by students, faculty and staff for the procurement of materials, supplies and equipment; the tracking of project expenses and purchases; and the reimbursement of expenses
• Provide forecasts of overall revenues and expenses for the design clinic projects
• Provide administrative and operational support and coordination for the program’s internal operations including, but not limited to: tracking and budgeting; procurement; invoicing; expenses; reimbursements; planning; and reporting
• Assist in the development and maintenance of the FSDE’s operations budget which covers equipment, supplies, travel, maintenance, alterations, and renovations
• Provide overall budget and planning support for the program’s operations
• Prepare financial reports and statistics related to revenues and expenses for the program’s internal operations
• Prepare and review budget reports, cash flow and revenue projections, salary and benefit projections, and other financial reports
• Be the key point of contact for financial and accounting matters within FSDE
• Monitor and track relevant accounts and prepare various financial reconciliations
• Monitor invoicing for design clinic projects, prototypes, and fee-for-service work

QUALIFICATIONS:

• An appropriate post-secondary program in office administration, business, or accounting with a minimum of five (5) years related work experience, or an equivalent combination of education and related work experience
• A university degree would be considered an asset
• A broad range and depth of experience with project management, budgeting and accounting systems, financial management tools, procurement and invoicing processes, and expense and revenue tracking
• Ability to multi-task and to coordinate and monitor multiple projects in a high-pressure, deadline-oriented environment
• Excellent time management, organization, communication, analytical, problem-solving, professional, and independent-work skills
• Excellent computer skills, especially in using spreadsheet applications such as MS Excel
• Attention to detail and accuracy in an environment where errors can have severe consequences
• An ability to work independently as well as a member of a team, exercising a high degree of judgment, professionalism, and confidentiality
• An ability to work with minimal supervision
• A familiarity with a university environment would be considered an asset
• A familiarity with UPEI financial and accounting systems would be considered an asset