The Office of Continuing Education and Professional Development is seeking an administrative assistant to provide operational support and coordinate a suite of experiential education and continuing education/professional development programs and courses.   This position will work closely with colleagues in various departments to support the application and financial processes and also support the ongoing registration of our students and clients.

RESPONSIBILITIES:

• Represent the Office of Continuing Education and Professional Development team as the initial point of personal and telephone contact with the public, faculty, students and staff
• Building programs, courses and sections in our software program (Colleague) for all non-credit and credit offerings within various departments
• Creating, generating and interpreting reports for registration and financial requirements
• Coordinate the ordering and tracking of supplies and equipment
• Maintain roster of current and potential facilitator information as well as client data bases
• Organize, disseminate and maintain course evaluations, surveys and polls
• Provide technical support to facilitators for online course offerings
• Establish and maintain electronic filing systems and mailing lists
• Update website and create and maintain online calendar of courses and programs
• Prepare and post material in support of the Office’s social media profile and newsletter etc.
• Responsible for pre-course organization such as work order requests, classroom setup, catering, printing course material, nametags etc. 
• Performing general accounting duties such as invoicing, quoting, accounts receivable and accounts payable
• Respond to general inquiries (telephone, email)  and provide general course  information
• Track course registration
• Maintain and process information required for student files as required
• Maintain student lists for access/modification/removal to and from computerized records
• Coordinate and record minutes of meetings and follow up
• Other duties as may be required

QUALIFICATIONS:

The successful applicant must possess the following:

• Successful completion of Grade 12, plus completion of a recognized post-secondary program in business/office studies or a related field
• At least 2 years related experience, preferably a combined minimum of two-year (2) years of experience planning, organizing, leading administrative services operations (this could include but is not limited to: planning, administering & maintaining budgets; preparing reports; etc.)
• Detail and process oriented
• Strong written & oral communication skills
• Superior organizational skills with the ability to manage multiple responsibilities in a fast-paced environment
• Demonstrated experience working in a diverse and busy (high-volume) client service environment
• Ability to successfully advance multiple competing priorities
• Strong interpersonal skills with the ability to establish and maintain relationships with multiple stakeholders
• Ability to work independently and as part of a team while demonstrating flexibility and adaptability
• Experience working with diverse and/or international groups; intercultural awareness skills/experience
• Accounting experience and/or training