Statutes of the Canadian Association of Veterinary Epidemiology and Preventive Medicine (CAVEPM)

1. The major objective of the CAVEPM is to organise scientific meetings, preferably annual, in order to exchange information on developments in the fields of veterinary epidemiology and preventive medicine. CAVEPM may undertake such other related activities as the General Committee considers appropriate.
   
   
2. The General Committee shall at each meeting determine the place of the next meeting, and whenever possible, the likely venue of the meeting two years hence will also be decided. The CAVEPM meetings shall normally take place annually at a site where high quality facilities are available at a reasonable cost. Members will receive communications about upcoming CAVEPM / ACEMPV events and have first opportunity to participate. However, it is anticipated that most CAVEPM / ACEMPV events will also be open to non-members.
   
   
3. Membership in CAVEPM / ACEMPV is open to all Canadians (citizens or persons residing in) who support the aims and objectives of the Association plus graduate students studying epidemiology (or a related discipline) in Canada. Only members may vote at the Annual General Meeting. There are no membership dues. A list of all attendees, and their email addresses, at the previous two meetings, and others who wish to be on the members list will be maintained by the secretariat. Normally a person’s name will remain on that list, provided their e-mail address remains valid unless he/she requests otherwise.
   
   
4. The CAVEPM is controlled by the General Committee, which consists of all members of the Society present at the General Meeting. This committee may set broad guidelines for the management of the CAVEPM, and modify the statutes as noted below.
   
   
5. The CAVEPM is presided over between meetings by a National Management Committee (NMC) comprised of at least voting five persons. Normally, each veterinary college and the federal government would have one member on this committee. This Committee manages the general affairs of the Society, and advises the Local Organising Committee for the next meetings as required.
   
   
6. The NMC is elected by the General Committee at each regular meeting. The NMC normally will consist of a Chairperson, a Secretary and 3, or more, members, plus two non-voting Treasurers. One voting member of the NMC is to be elected as the person responsible for organizing the next scientific meeting, and will serve as the Secretary of the MMC for the year prior to this meeting. Normally, the Secretary of the current meeting will become the Chairperson of the next NMC.
   
   
7. The NMC and the person responsible for the next meeting shall ensure that a suitable Local Organizing Committee is established for organizing and conducting the next meeting. 8. The Local Organising Committee shall be solely responsible for the financial management of the meeting it is convened to arrange. The Local Organizing Committee shall provide the NMC with a summary of financial accounts within 2 months of the end of the meeting; these accounts will be summarized and presented to the next General Meeting for approval. If, following a scientific meeting, a surplus of funds exist, this surplus is to be forwarded by the Local Organizing Committee to the NMC via its Chairperson. The NMC will maintain a bank account for this purpose.
   
   
8. Provided funds exist, the NMC will provide “start-up funding” to the Local Organizing Committee for the next meeting.
   
   
9. Proposals for altering the Statutes must be provided, in writing, to the Chairperson of the NMC at least two weeks prior to the General Meeting. Changes to the Statutes of the Society may be approved by a two-thirds majority of CAVEPM members present at a meeting of the General Committee.