Privacy Policy 2005

The Atlantic Summer Institute on Healthy and Safe Communities believes in protecting your privacy. We manage information in accordance with the Freedom of Information and the Protection of Privacy Act.

By providing personal information to us and using our services you agree to the terms of this policy. We welcome your input and suggestions.

This policy covers our treatment of personal information that we collect through email and telephone, face to face, written or website. We do not share any information with any third parties.

Purpose
To provide for the protection and privacy of personal information held by the Atlantic Summer Institute on Healthy and Safe Communities.

Scope
This policy applies to all personal information collected for the Atlantic Summer Institute on Healthy and Safe Communities.

Responsibility
This policy falls under the authority of the Institute organizers and held by the Institute administration.

Definitions

Personal Information
Personal information includes any factual or subjective information, recorded or not, about an identifiable individual, such as name, home address and telephone number, gender, identification numbers, income, blood type, personal credit card records, personal loan records, information relating to the educational, medical, criminal or employment history of an individual, or about financial transactions involving an individual. 

Personal information does not include the name, title, business address, or business telephone number of an employee of an organization when used in a job related or business context.

Records
“Record” means any document containing personal information, however recorded, whether in manuscripts, printed, filmed, electronic, magnetic or other form.

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We use Personal Information to:

• Register participants
• Perform the evaluation of the Institute
• Promote the Institute and related events
• Understand your preference for contact from the Institute (via telephone, written or e-mail correspondence)
• Provide support services through the list serve, website and newsletter
• Conduct surveys related to our services

The Atlantic Summer Institute on Healthy and Safe Communities will not sell, rent, share or disclose your personal information to any third parties.

Summarized Data
We may use personal information to generate reports for internal use for reporting purposes.

Like most other websites, the Atlantic Summer Institute website monitors traffic patterns, site usage and related site information. We may collect automatically information that is not personally identifiable when you access the website. Examples of this information include the aggregate and unique visitors to the website, the dates and times of visits, the countries/domains of visitors, the pages visited, the browsers and search engines and the HTTP errors generated.

We only use such information in order to optimize our website and to access usage of our website.

Identifying Purposes
The Atlantic Summer Institute will identify the purposes for which personal information is collected; at or before the time the information is collected.

Limiting Collection
The collection of personal information shall be limited to that which is necessary for the proper administration of the Atlantic Summer Institute on Healthy and Safe Communities.

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Consent
By providing personal information to us and by using our services, you voluntary consent to the collection, use and disclosure of personal information as specified in this policy.

Opting Out
You may wish to opt out of receiving information or materials from the Atlantic Summer Institute. You may do so by contacting us in writing via mail or e-mail.

Retention of Personal Information
Personal information, including summarized data, will be retained in accordance with this policy only as long as may be necessary or relevant for the purpose of collection, or as may be required by law, after which it will be destroyed.

Access to/Correction of Personal Information
Individual/Members have the right to know what personal information has been collected, how it is used and to whom it has been disclosed as well as to verify it is correct. Upon receiving a written request with proper ID, all information will be released within 15 days.

Links
Our website links to other websites which are not governed by this policy. You should consider their policies and make informed decisions on whether to use or visit those sites.

Is My Personal Information Secure?
The Atlantic Summer Institute takes responsible steps to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure.

Changes to the Privacy Policy
The Atlantic Summer Institute regularly reviews all its policies and procedures, and we may from time to time change this policy. Such changes will be effective from the date of revision and posting on our website.

Your Responsibility
Ultimately, you are responsible for not sharing your passwords or personal information. Always, be careful and responsible regarding your personal information.

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