Obtain a proctor for external exams (e.g., LSAT, GRE, Athabasca, Acadia, MUN, STFX, UNB)

An external exam is an examination that comes from an institution/company other than UPEI and requires a UPEI invigilator or proctor for supervision. UPEI Accessibility Services will distribute, invigilate and collect examinations for external organizations and other universities and colleges.

To book an external exam, first contact your institution for the details of your exam. Clear instructions and procedures will be required in advance of the exam. Exam sitting and courier fees must be paid by the examinee or by the sending institution before the exam is written (for example, bringing an Xpresspost envelope to the exam or your institution sending a FedEx envelope).

For institutions that require accommodations for large groups, the rates will vary depending on the number of students, please contact acole@upei.ca for more information.

Steps to Arrange Your External Exam:

1. Email Your Request

Email the following information to acole@upei.ca at least 10 business days before your exam.

  • Your full name as listed with your institution
  • Institution you’re attending
  • Exam name and course code
  • Whether it is an online or paper-based exam
  • Length of exam (please see our Hours of Operation)
  • Other pertinent details regarding your exam(s)- e.g., materials required, if you have testing accommodations, etc.
  • Requested exam date and time*

*Exams are typically held Monday-Friday and start at 9:00 am or 1:00 pm. Evening exams are only available if UPEI Accessibility Services is already providing accommodations to UPEI students. Please be prepared to provide alternative write dates and times.

External exams cannot be scheduled during UPEI’s final exam time periods (in December and April each year). See UPEI's General Calendar Dates for more details.

You will receive an email response within five business days. We will advise at that time of any issues/concerns.

2. When Your Request is Accepted

If your request is accepted, exams must be arranged by you and your institution in a time frame suitable to your institution.

3. Pay $80 Sitting Fee

There is an $80 fee per 1-3 hour exam per student. Fees must be paid beforehand by either you or your institution. You must let us know in advance who is covering this fee.

If you are paying the sitting fee, please go to the Registrar's Office (in the lower level of the Kelley Memorial Building) before the test to pay the sitting fee. The Registrar’s Office is open Monday-Friday 9:00 am to 4:00 pm. If you want to write at 9:00, you will need to stop by at least the day before to make the payment.

4. Delivery and Return of Exams

It is the responsibility of your institution to arrange delivery of exams to UPEI in advance of the examination. You or your institution must also provide a prepaid envelope (Xpresspost, Purolator, Fed-Ex) or postage to return paper-based exams and any written materials to your institution. Please speak with your institution about return envelopes and postage.

If your institution requires Accessibility Services to complete a proctor form, please send the form to acole@upei.ca.

UPEI Testing Services does not keep copies of completed external exams unless specifically requested by the external institution. This arrangement must be agreed upon by UPEI Accessibility Services before the exam date.

Exams will only be returned to the originating location upon payment for invigilation.

Completed exams will be returned with the postage and envelope provided by the student or their institution. UPEI is not liable for exams lost due to shipping issues. 


When to show up?

  • Please arrive at least 15 minutes before your exam. This will allow for time for the proctor to verify ID, explain the rules of the exam, and get you started.

ID is required

  • UPEI Testing Services requires valid (not expired) government or institution-issued identification (driver's license, passport, school ID card, etc.). Some institutions require us to view two pieces of identification. If you are writing an external exam, please check with your institution and come prepared.
  • You will also need to present the sitting fee receipt before writing.

Only bring authorized materials

  • Only exam-specified materials (e.g. calculator, pencil, and eraser) are allowed in the testing room. Examinees will not be permitted to bring in electronic dictionaries, cell phones, smart watches, music players, anything with Wi-Fi capabilities or other unauthorized material (class notes, textbooks, etc.) unless the exam instructions explicitly state these items are allowed. If you have questions regarding permitted exam materials, please contact your instructor or institution before your exam.
  • You are not permitted to bring guests when testing with UPEI. Please have guests wait outside and arrange for childcare before writing your exam.

Know the facilities

  • The UPEI Accessibility Services’ Testing Centre consists of computer-based and paper-based exam rooms. We do our best to maintain proper testing conditions and can provide earplugs and/or noise-cancelling headphones on request. Access to water fountains and restrooms is nearby if required.

What if a student has a documented disability and requires exam accommodations?

  • If you are writing an external exam with UPEI Accessibility Services, please contact your institution and have them include your required accommodations in the exam request.

What if there’s a storm on the exam day?

  • In the event of a storm, please listen to local radio stations or visit www.upei.ca for an announcement regarding the status of the university.
  • If UPEI is closed, the exam will need to be rescheduled. It is up to the examinee to contact UPEI Accessibility Services as well as their institution to schedule another examination date.

Adapted from SAIT’s Testing Services page 

The contact for this service is:

Email:
Phone:
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