An inspection is an examination of the work area and its operations as compared to set standards. Standards are those set in the Occupational Health and Safety Act & Regulations, National Fire Protection Association Rules, Canadian Nuclear Safety Commission, Canadian Food Inspection Agency and other codes and regulations that may be applicable to the work area. Inspections are a great opportunity to compare these standards to actual conditions and actions, before an injury or damage occurs.

The UPEI Inspection Procedure and Follow-up document explains the inspection process.

Three inspection forms have been created to provide guidelines for inspecting areas with similar hazards. These forms include:

Inspection forms must be kept by the Area Leader. The Area Leader is responsible to ensure standards in the area are known and examined periodically. The frequency of inspection (beyond what is outlined here) and special inspection considerations (such as manufacturer specifications or area-specific checklists) must be a part of a department’s/area’s inspection process.


Area Leaders of the area inspected will receive the inspection form and are responsible for the follow-up of issues identified. Area Leaders should communicate issues and follow up actions to applicable staff in that area.

There are several types of inspections that must be carried out on a regular basis. There are planned, internal, and pre-start inspections. Inspection training will be arranged by the Human Resources Department.

Planned Inspection

Formal, planned Inspections will take place on a 3 year rotation. Year 1 (2011) will include the AVC, Year 2 (2012) includes Science and Facilities Management departments/areas, and Year 3 (2013) includes the remainder of campus (Main Campus).

Trained workplace inspectors will conduct inspections of all UPEI buildings, grounds and work areas. Inspectors will be committee members, supervisors, or other trained persons as identified for the building or area to be inspected.

Pre-start Inspections

Vehicles, equipment and other instruments must be inspected prior to use. Area Leaders are responsible to ensure users are trained on the requirements of a pre-start inspection. This is typically a visual assurance that the equipment (Ex. Ladders, fork lift, tools, electrical cords, etc.) or instrument is in safe condition for use. A checklist should be prepared for pre-start inspections (e.g. forklift); in some cases however, operators will perform these inspections without written record.

Internal Inspections

Area Leaders must ensure that the areas under their responsibility are inspected internally on an annual basis, either by themselves and/or others in their work area. This internal inspection must be documented (the forms used for the Planned Inspections can be used). The inspection documentation will be looked at by the safety committee members who do the Planned Inspections on a 3 year rotation.

Area Leaders, and others, are expected to keep their eyes focused for hazards. If there is something that requires attention, attend to it immediately rather than waiting for the inspection report to address it. Actions taken for high risk hazard items should be recorded and passed on to the local health and safety Committee.

Training and an information package will be provided by Human Resources.

Communications: Area Leaders will be contacted by the Chair (or alternate) of each local health and safety committee and notified that the internal inspections are to be done in month of May of each year. In June, the Chair (or alternate) of each local health and safety committee will send a reminder to The UPEI Internal Inspection Completion Form must be completed by the Area Leader and sent to the Chair of their local health and safety Committee.

UPEI Internal Inspection Completion Form

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