PHD IN EDUCATIONAL STUDIES AND MASTER OF EDUCATION (Leadership in Learning)

1. Glossary of Terms

a) Doctor of Philosophy in Educational Studies (PhD): degree granted for successful completion of the requirements for the Doctor of Philosophy degree in Educational Studies, as listed in the regulations.

b) Master of Education (MEd): degree granted for successful completion of the requirements for the Master of Education degree as listed in the regulations.

c) Graduate Studies Committee: a standing committee of the Faculty of Education appointed by the Dean and whose mandate is the following:

  • To establish and periodically to review the goals and objectives of the graduate studies and research programs of the Faculty of Education.
  • To review all applications from prospective graduate students and recommend acceptance or rejection.
  • To make recommendations to the Dean concerning creation, deletion or modification of graduate programs and courses.
  • To direct the coordination of graduate courses and research in the Faculty of Education.
  • To review academic records of graduate students and recommend to the Dean the award of a degree or courses of action in the event of substandard performance.
  • To prepare the Graduate Studies Academic Calendar for approval by Senate.
  • To evaluate, and recommend to the Dean, the faculty to serve as members of the graduate faculty.

d) Graduate faculty: members of the Faculty of Education who teach, supervise and serve on supervisory committees in the graduate program are described herein as graduate faculty. Such members are assigned their duties by the Dean of Education on the recommendation of the Coordinator of Graduate Studies and the Graduate Studies Committee, based on criteria established by the Graduate Studies Committee. 

From time to time faculty members, with relevant expertise and appropriate qualifications, drawn from other Faculties may be recommended as graduate faculty. Similarly, Adjunct Professors, who are active researchers with relevant expertise and appropriate qualifications, may be appointed as graduate faculty to co-supervise a graduate student or serve on graduate student Supervisory Committees as a result of particular expertise related to a particular project. Normally, graduate faculty will hold a Doctorate in Education.

e) Coordinator of Graduate Studies: has administrative responsibility for the coordination of graduate programs in the Faculty of Education and is Chair of the Graduate Studies Committee.

f) Supervisory Committee: a committee of the Faculty of Education responsible for the supervision of a student’s research. Normally, the committee for a PhD dissertation consists of three members with Graduate Faculty appointment in the Faculty of Education, one of whom serves as the student’s supervisor. Supervisory Committees for a Masters thesis normally consists of two members with Graduate Faculty appointment in the Faculty of Education, one of whom serves as the student’s supervisor. Two Graduate Faculty members may co-supervise student dissertations and theses. Adjunct Faculty who are also members of the Graduate Faculty may serve as co-supervisor for a Masters thesis or PhD dissertation. If a member of the Supervisory Committee is requested who has an appointment in another UPEI Faculty or at another university, this member must be recommended as Graduate Faculty by the Education Graduate Studies Committee and approved by the Dean of Education. 

g) For the purpose of these regulations, the term "semester" includes, in addition to first and second semester as defined in the calendar, the period from May to August in each year as a third semester. 

h) Description of Graduate Students

Regular Student: All Masters students will be enrolled as full-time students for two years (6 semesters). A program fee will be paid over this two year period in six installments. If Masters students have not completed all degree requirements within two years, they will continue as full-time students and pay maintenance fees as full-time students until all degree requirements are met. Masters students who began their program before September, 2010, may choose to enroll as part-time or full-time students, to be decided in consultation with the Coordinator of Graduate Studies. All PhD students will be enrolled as full-time students for three years (9 semesters). A program fee will be paid over this three year period in nine installments. If PhD students have not completed all degree requirements at the end of three years, they will continue as full-time students and pay maintenance fees as full-time students until all degree requirements are completed.

Special Student: A special student is not enrolled in a degree or diploma program at UPEI but may apply to the Coordinator of Graduate Studies for permission to register in no more than two Master level courses. In unusual circumstances, a special student may participate in research, but only with the permission of the Coordinator of Graduate Studies and of the Dean of Education. Graduate courses taken by special students may subsequently be considered for credit towards a graduate degree only with the approval of the Graduate Studies Committee. A student who wishes to register as a special student should contact the Coordinator of Graduate Studies at the Faculty of Education before applying for admission. Special student status is not available for the PhD program in Educational Studies.

2.  Enrolment and Registration

a) Procedures

Applicants must receive formal notification from the Office of the Registrar that they have been accepted into the program before registering as graduate students.  Once accepted to the program, students will submit a tuition deposit for the current academic year to gain access to the online registration system.  Students may then register for courses via their campus login menu (UPEI ID number and PIN required - both are included in official letter of acceptance to program).

Student identification cards (campus card), which are used for library purposes, may be obtained at the Office of the Registrar, and are validated at the Robertson Library at the beginning of each subsequent semester. Loss or theft of an identification card must be reported.

b) Registration Changes

Changes in registration (deletion or addition of courses) must be approved by the Coordinator of Graduate Studies. A proposal to add a course must bear the signature of the instructor concerned.

Except where credits are granted for courses taken at other universities, credits will be given only for courses listed in the registration form or authorized through an official change of registration.

c) Continuity of Registration

Graduate students must be registered in each semester in which they are actively engaged in course work or in the research program; that is, whenever they are making use of University facilities or personnel, in connection with their work.

Once admitted to the program, normally each student is required to register for, and complete, at least one course in each semester as defined in Regulation 1g above. Registration could include ongoing work on a Master thesis or PhD dissertation. In exceptional circumstances this requirement may be waived by the Dean. A student who fails to register as required will be considered to have withdrawn from the MEd program and will be required to apply formally for readmission.

Notwithstanding the foregoing, a regular student may make prior arrangements, with the approval of the Faculty and of the Coordinator of Graduate Studies, and after consultation with the Registrar's Office, to pursue full-time studies at another approved university for a period of time. A student may also make application to the Coordinator of Graduate Studies and obtain approval from the Graduate Studies Committee and the Dean of the Faculty for a leave of absence from the program in which the student is enrolled. Normally, up to one year (three semesters) of leave may be granted.

Candidates must be registered in the semester in which they complete the requirements for the degree. Normally, students must complete the Master degree within four years of first registering in the program. Normally, students must complete the PhD degree within seven years of first registering in the program.

d) Cancellation of Registration

A student who wishes to withdraw from the program is expected to consult with the Coordinator of Graduate Studies prior to completing the "withdrawal form" at the Office of the Registrar.

3.  Supervision

a) Faculty Supervision

The student's program is established and progress kept under review by the Graduate Studies Committee. The day-to-day responsibility for overseeing the student's program will rest with the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee.

b) Establishment of Program

After examining the student's academic record, due account being taken of all relevant courses passed at any recognized university or college, the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee will establish a program appropriate for the degree. The program will include prescribed studies on the basis of which the candidate's final standing will be determined, and it may include additional courses either chosen by the student or specified by the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee.

c) Program

Once the program of courses is established, changes may be made subject to the approval of the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee.

d) Academic Credit from Outside the Program

Students, upon the recommendation of the Graduate Studies Committee and subsequent written approval of the Dean of Education, may take and receive credit towards a course-based Master of Education for up to 12 semester hours of course work outside of the program or 6 semester hours towards a thesis-based Master of Education. The arrangements for these courses must be made through the Coordinator of Graduate Studies and the Registrar's Office. Credit for up to six semester hours of course work completed at the PhD level (700 level) will be considered by the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee. Credit granted for course work completed outside of UPEI will not result in a reduction in the required MEd or PhD program fee.

All Master course work must be at the 600 level, or equivalent. PhD course work will normally be at the 700 level, or equivalent. Students who are accepted into the Master of Education program may receive credit for up to two education courses at the 500 level.

e) Review of Progress

At the end of each semester, the academic record and progress of each student will be reviewed by the Coordinator of Graduate Studies in consultation with the Graduate Studies Committee, and a report thereon will be submitted by the Coordinator of Graduate Studies to the Dean of Education. If a student fails a course or a required examination, the Graduate Studies Committee will recommend appropriate action to the Dean of Education. Only by authority of the Dean of Education may a further privilege of any kind be extended.

4.  Grades Schedule

Graduate courses in the Faculty of Education will be evaluated using percentages grades. The minimum passing grade in the Master of Education and the Ph.D. in Educational Studies is 70%. A candidate who receives a final grade below 70% in any program course may repeat that course one time to obtain a minimum passing grade of '70%'. Should a grade of less than 70% be obtained in the repeated course, or in any other program course, the candidate will normally be required to withdraw from the program. A student who fails to complete all components of a course, such as assignments, examinations and fieldwork, due to circumstances beyond his/her control (such as illness) may, with the permission of the professor, the Coordinator of Graduate Studies and the Dean, be granted an amount of time deemed reasonable for the completion of said components. If a student does not complete all the components of a course by the agreed-upon date, normally a grade of F shall replace INC on the transcript. Nevertheless, in cases where the component left incomplete was not a requirement for passing the course and where the student already has earned a passing grade without completing the component, the passing grade shall be submitted and shall replace INC on the transcript.

  • AUD: an "audited" course (additional courses only)
  • DISC: discontinued with permission

5.  The Master of EducationThesis

Normally, students complete the course work and research to fulfill the thesis requirement within two years. In order to complete the degree within a reasonable time frame, the research topic should be identified early in the student's program and approved by the student’s supervisory committee. Research involving human subjects must be approved by the University's Research Ethics Committee.

a) Unacceptable Thesis

If a candidate is unable to prepare an acceptable thesis, the Supervisory Committee will so report to the Coordinator of Graduate Studies and to the Dean (sending to the student a copy of the report).

6.  The PhD dissertation

The dissertation will provide evidence of the candidate’s ability to carry out independent and original research, develop the necessary theoretical and methodological framework and analyses, and present the findings in a scholarly manner. The dissertation will be examined by arms-length internal and external examiners after the Supervisory Committee has agreed that the completed dissertation is ready for defense.

The dissertation will be assessed using a pass-fail designation (Pass as is, Pass with minor revisions, Major Revisions, Fail). The final assessment will be based both on the written dissertation and the oral defense.

a) Retention/Maintenance of Records

In the interests of good scholarly practice and in order to substantiate claims of intellectual property, graduate students should keep complete, dated records of their research. These records may be in the form of bound notebooks, log books, or other documentation, as appropriate to the discipline. Students should also retain copies of significant drafts and notes, and of all material submitted for evaluation, presentation, publication, or by the way of informal contribution to collaborative research projects. They must also realize that raw data and other research results should remain accessible at all times to all other members of any collaborative research activity.

b) Transcripts of Records

Official transcripts of the student's academic record are available through the Registrar's Office. Transcripts will be sent to other universities, to prospective employers, or to others outside the University only upon formal request by the student.

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