ADS Level 7 - Coordinator of Academic Records & Curriculum Support - Registrar's Office

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, October 7, 2015
Date of Posting: 
September 29, 2015
Registrar's Office
ADS Level 7 - Coordinator of Academic Records & Curriculum Support
Full Time Permanent Position
Hours of Work: 

37.5 hours per week

$53,185 to $58,471 per annum, as per CUPE 1870

The Registrar's Office requires a Coordinator of Academic Records and Curriculum Support responsible for academic records, the degree audit process, preparation of academic materials for Senate committees, and for the oversight of the online and PDFs versions of the academic calendar.  The incumbent must be knowledgeable about the academic regulations, and provide guidance for students, Faculty and staff as required.   The incumbent will play a key role in the Registrar’s Office and join a team whose goal it is to support and contribute to student success. 


• Reporting to the Registrar, the incumbent will act as the initial point of contact for faculty regarding academic program development and program modification
• Update annually degree requirements approved by Senate
• Oversee the orderly and accurate presentation in the University's academic calendar
• Provide advice and assist Faculty, Chairs, Deans and administrative assistants in the completion of forms for the preparation of academic materials 
• The Coordinator, utilizing and managing the degree audit module, will prepare annually the list of graduating students and assist students, faculty and staff with questions related to graduation requirements 
• Monitor the grade submission process each semester/session ensuring that all grades are submitted by the deadlines and students' records and students' academic standing are updated as required
• Be responsible for the disposition of academic records including scanning, digitizing, culling and shredding of files
• The Coordinator will supervise two staff, the Records Clerk and the Administrative Assistant, Academic Records
• The incumbent will assist in the transition to a new student information system and, as part of the Registrar's Office senior team, contribute to the creation of new processes, workflows and business rules


• Successful applicants will possess an undergraduate degree with five years of relevant administrative experience in a university setting, an equivalent combination of education and experience will be considered
• Applicants must have a thorough knowledge of academic policies, regulations and degree requirements and be able to communicate in a consistent and clear manner to assist those seeking advice and direction; attention to detail is critical
• Applicants must have strong analytical skills, computer skills and documented problem solving/decision making skills
• Supervisory experience will be considered an asset
• The most suitable candidates will be team-oriented and have experience in providing superior service to students, faculty and staff; have demonstrated leadership and organization skills, and have displayed a high degree of judgement and confidentiality.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI