ADS Level 4 - Administrative Assistant - Faculty of Arts

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, September 29, 2016
Date of Posting: 
September 22, 2016
Faculty of Arts
ADS Level 4 - Administrative Assistant
Full-Time Permanent Position
Hours of Work: 

33.75 hours per week 

$36,274 to $39,904 per annum as per CUPE 1870

The Departments of Philosophy, Political Science and Religious Studies and the Diversity and Social Justice Studies Program invite applications for the position of Administrative Assistant.


This employee will provide a wide variety of administrative support services. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative.  Responsibilities include:

• Manage department office; maintain files; track recurring deadlines, and assist Chairs with the preparation of the timetable re: course scheduling
• Maintain department website
• Liaise with academic and support departments across campus
• Organize meetings, prepare agendas, take and distribute minutes if required, book rooms
• Manage schedules and appointments; book travel and prepare itineraries
• Track budget, purchase equipment and supplies, maintain petty cash
• Answer student inquiries with respect to admissions, course offerings, timetable, and department events
• Prepare paperwork for faculty, staff and student hires, including contract information as per HR - Collective Agreement; manage sessional roster
• Coordinate student evaluations of teaching
• Other duties as needed


• Successful completion of Grade 12
• Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
• Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
• Excellent interpersonal and organizational skills
• Strong oral and written communication skills
• Ability to work independently and prioritize tasks in a fast paced environment
• Knowledge of UPEI and its operations would be an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

J. MacNeill

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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