ADS Level 4 - Administrative Assistant - Student Experience - School of Sustainable Design Engineering

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, October 6, 2016
Date of Posting: 
September 29, 2016
School of Sustainable Design Engineering
ADS Level 4 - Administrative Assistant - Student Experience
Full Time Permanent Position
Hours of Work: 

33.75 hours per week 

$36,274 to $39,904 per annum as per CUPE 1870

The University of Prince Edward Island is seeking applications from energetic and motivated individuals to join the School of Sustainable Design Engineering. This position reports to the Director of Student Experience and is responsible for providing efficient and timely administrative support to the Director in relation to the internal operation and delivery of the School’s undergraduate degree program, as well as providing front-line service to students in the Program.


• Provide day-to-day front-line service to students and administrative support to the Director in the following areas: undergraduate curriculum development and review; operation of the Design Clinics; liaising with Industry Partnerships Group; course timetable; teaching assignments; awards and scholarships; student records; student advisement; program TAs and markers; and degree transfers
• Provide administrative support for the School’s outcomes based processes and initiatives to support program accreditation, including: maintenance of student records, grades, course syllabi, course and program learning objectives, and other material; supporting the graduate attribute mapping processes using the School’s course management software application for data entry and system maintenance of the application
• Provide support for regular program accreditation review including collecting and preparing all materials required for CEAB electronic and/or paper accreditation submissions
• Carry out general office duties such as answering phones, scheduling appointments, assisting with travel arrangements, opening and/or sorting mail, confirming appointments using the online calendar, and responding to student needs
• Other duties as assigned


• A minimum of two-years post-secondary education in an administration assistant program with a minimum of two years related experience, or an equivalent combination of training and experience
• Comprehensive knowledge and skills in word processing, presentation software, email, internet searching, and, in particular, database management, spreadsheets and pivot tables
• Excellent interpersonal and organizational skills
• Ability to interact with faculty, staff and students in a professional and courteous manner
• Strong oral and written communication skills
• Ability to work independently and prioritize tasks in a fast paced environment with minimal supervision
• Knowledge of UPEI and its operations would be an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

C. Gaudet

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI