ADS Level 5 - Administrative Assistant - Office of Academic & Student Affairs - Atlantic Veterinary College

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, September 24, 2015
Date of Posting: 
September 10, 2015
Office of Academic & Student Affairs - Atlantic Veterinary College
ADS Level 5 - Administrative Assistant
Full-Time Term Position
Hours of Work: 

37.5 hours per week

$46,451 to $51,110 per annum as per CUPE 1870

As soon as possible to April 30, 2016 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

The Office of Academic & Student Affairs is seeking an energetic and motivated person to join its team. The ASA Office manages a comprehensive range of functions relating to the undergraduate DVM program involving support, service, and training for AVC students, faculty and staff. The work environment is high-traffic and fast-paced with frequently changing demands.

Under the direction of the Associate Dean of Academic and Student Affairs, the successful candidate will:
• Maintain all aspects of the DVM curriculum management system including student opinion of teaching surveys, student performance evaluations, clinical rotation schedule optimization, curriculum mapping, graduate and employer surveys, and liaising with the system provider
• Provide administrative support for DVM curriculum review including scheduling, coordinating and documenting meetings with individuals and groups of faculty members
• Liaise with other departments and operating units across campus including ITSS, the Registrar’s Office, and Student Affairs to resolve day-to-day administrative and operational issues
• Prepare professional correspondence, retrieve information from existing databases, generate and format reports,  and develop surveys and fillable forms
• Assist in all day-to-day operative matters and trouble-shooting in the Office of Academic and Student Affairs
• Perform other projects and duties as required

Applicants should possess the following qualifications:
• Grade 12 graduation and successful completion of a post-secondary program from a recognized educational institution in a related office studies program with three years related experience; an equivalent combination of training and experience will be considered
• Work experience in a University environment will be considered an asset 
• Demonstrated organizational abilities, initiative, attention to detail, and flexibility
• Demonstrated ability to prioritize and meet deadlines
• Excellent verbal and written communication skills
• Demonstrated ability to work independently, manage multiple tasks, and actively problem-solve
• Demonstrated ability to build productive relationships in a busy, team-oriented environment
• Demonstrated ability to exercise good judgment and maintain confidentiality
• Comprehensive knowledge and skills in advanced word processing, electronic information systems and databases, spreadsheet and presentation applications
• Familiarity with University regulations and policies will be considered an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI