ADS Level 4 - Administrative Assistant - School of Business Administration

Competition Number: 
91E16
Position Type: 
Staff Position
Closing Date: 
Friday, September 16, 2016
Date of Posting: 
September 9, 2016
Department: 
School of Business Administration
Position: 
ADS Level 4 - Administrative Assistant
Contract: 
Full Time Permanent Position
Hours of Work: 

33.75 hours per week 

Salary: 
$36,274 to $39,904 per annum as per CUPE 1870

The School of Business Administration requires an ADS Level 4 to provide receptionist and administrative support, reporting to the Dean and designated employee.  The successful applicant will be the first point of contact for the School of Business Administration and will be required to provide administrative support to full-time and part-time faculty.

RESPONSIBILITIES:

• Provide reception duties for the School of Business Administration, which includes but not limited to: greeting the public, screening calls, and answering or re-directing queries by phone and email
• Maintain and organize the reception area in School of Business Administration
• Maintain faculty website and update as required
• Liaise with academic and support departments across campus
• Organize meetings, prepare agendas, record and distribute minutes
• Book rooms for faculty and students
• Maintain updated lists of committee memberships
• Submit and follow-up on maintenance requests
• Monitor schedules and appointments; book travel and prepare itineraries
• Prepare requisitions for payment
• Maintain filing systems
• Order and maintain departmental supplies
• Monitor and schedule the maintenance of general office equipment
• Answer student inquiries with respect to programs, course offerings, and timetable
• Prepare and distribute correspondence
• Distribution of in-coming and out-going mail
• Maintain distribution lists and the School of Business directory
• Coordinate the collection of course syllabi and teaching evaluations
• Maintain petty cash
• Assist with the organization of conferences, workshops, and other special events organized through the School of Business
• Assist with organizing student markers
• Coordinate and distribute student evaluations of teaching surveys
• Other duties as assigned or required

QUALIFICATIONS:

• Grade 12 graduation and successful completion of a two-year post-secondary program in a related office program, or an equivalent combination of training and experience
• Excellent knowledge and skills in word processing, email, internet searching, database management and spreadsheets (Microsoft Office Suite, Google Docs and Gmail)
• Strong interpersonal, organizational and communication skills
• Must be able to work independently and as part of a team
• Must be able to prioritize tasks and be adaptable to a variety of situations in a fast paced multi-tasking environment
• Familiarity with the university environment would be an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr).

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

J. Mussel

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI